Position Title: Executive Assistant (EA) to the President and Head of Sales

Job Summary

The Executive Assistant (EA) to the CEO and Head of Sales is a high-caliber, business-savvy professional responsible for providing executive-level administrative support, facilitating smooth business operations, and ensuring strategic alignment between leadership priorities. Leveraging their MBA, the EA contributes not only in traditional administrative capacities but also in analytical, strategic, and project management functions that support corporate goals and drive business growth.

Duties and Responsibilities

1. Executive Administrative Support

• Manage complex calendars, schedule high-level meetings, and coordinate domestic/international travel. Provide full logistical support including booking rooms, ordering catering, creating slide decks, and handling IT set up.
• Prepare agendas, briefings, and presentations for internal and external meetings.
• Draft and review correspondence, reports, and proposals with a high degree of professionalism.
• Manage domestic and international travel with strong attention to detail.

2. Strategic & Analytical Support

• Conduct market, competitor, and financial analysis to support strategic decision-making.
• Assist in preparing quarterly business reviews, board presentations, and KPI dashboards.
• Evaluate business performance metrics and identify areas for improvement.

3. Sales Operations Support

• Assist Head of Sales with sales forecasts, pipeline tracking, and CRM reporting.
• Coordinate sales meetings, training sessions, and client-facing events.
• Partner with sales teams to ensure alignment of sales strategies with corporate objectives.

4. Project & Initiative Management

• Manage cross-functional projects from initiation to completion, ensuring timelines, budgets, and deliverables are met.
• Track strategic initiatives and follow up on outstanding items with relevant stakeholders.
• Develop and maintain process documentation to improve operational efficiency.

5. Stakeholder Communication & Relationship Management

• Serve as the liaison between executives, internal teams, board members, and external partners.
• Handle sensitive and confidential information with discretion.
• Represent executives in meetings and events as required.

Minimum Job Qualifications

• Bachelor’s degree in business administration, management, or related field required. MBA greatly preferred.
• 7+ years of executive-level administrative experience, preferably in a fast-paced corporate environment.
• Experience supporting senior leadership in both operational and strategic capacities.

Knowledge, Skills and Abilities

• Exceptional organizational, multitasking, and prioritization skills.
• Strong analytical and problem-solving abilities; proficiency in data analysis and business reporting.
• Advanced MS Office Suite (Excel, PowerPoint, Word), ERP and CRM software proficiency.
• Excellent written and verbal communication skills.
• High degree of professionalism, discretion, and interpersonal skills.
• Must be flexible, highly organized, detail oriented and self-directed.
• Ability to network across the organization effectively and develop and maintain working relationships with the entire team.
• Strong planning, organizational, time and project management skills.
• Ability to prioritize and complete multiple assignments and coordinate workflow.
• Ability to handle confidential information with discretion.
• Must be able to anticipate needs, be proactive, and exercise independent decision-making.
• Exemplify extreme discretion while preparing confidential documents and correspondence such as letters, emails, PPT’s, etc.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.