Hiring Range: $75,575 - $85,575

The Recreation Program Coordinator I performs administrative and professional work to develop, coordinate, and manage arts, culture, and theatre programs, meeting the community's recreation and leisure needs. Key responsibilities include overseeing and collaborating with theatre organizations to produce year-round productions, coordinating classes at the Bowman House Arts and Crafts Center, and supporting town-wide special events as part of the Events and Culture division.

This position works independently under the limited supervision of the Superintendent of Events and Culture, reporting major activities through meetings and reports.

Work Schedule: Monday through Friday 8:00 AM - 4:30 PM

Occasional night and weekend shifts required to support event, theatre, and program work.

All new employees must satisfactorily complete a background check. A conditional offer of employment may then be made contingent upon the successful completion of a drug test.

This is a non-exempt position

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

Essential Functions:

• Personnel Management:
  • Hire, train, and evaluate part-time art instructors for youth, teen, and adult pottery and art classes, as well as lab monitor and glaze team volunteers.

• Facility and Equipment Oversight:
  • Oversee repairs and maintenance of equipment at the Bowman House.
  • Procure supplies for the pottery program, including clay, chemicals, and tools.
  • Maintain an equipment replacement program for the Bowman House.

• Event, Class and Program Coordination:
  • Collaborate with volunteers to organize the Bowman House Show and Sale twice annually.
  • Develop class fees and budgets for arts programs.
  • Coordinate and oversee pottery and art classes for all ages.
  • Procure supplies for arts classes and programs held at the Vienna Community Center as needed.

• Arts Administration:
  • Serve as the Town’s representative on the Vienna Public Arts Commission.
  • Track and report revenues and expenses for all arts programs and assigned events.
  • Manage classes in RecTrac software, including data entry, roster management, cancellations, fees, refunds, ticket sales, and addressing customer complaints.

• Theatre Coordination:
  • Coordinate and schedule live theatre productions with Vienna Theatre Company and Vienna Youth Players.
  • Manage theatre logistics, including rights and royalties, lighting and sound equipment, budgeting, fund allocation, and schedule changes.
  • Hire, train, and evaluate the part-time Theatre Director for Vienna Youth Players and assist in hiring instructors.

• Content Development:
  • Provide content for five quarterly and seasonal program/activity guides.
  • Prepare seasonal reports for programs and events.
  • Update and maintain assigned sections of the Town website.

• Special Event Support:
  • Assist in planning, executing, and evaluating special events as needed.
  • Provide on-site support for at least six mandatory annual events.

• Professional Development:
  • Attend meetings, conferences, and seminars.
  • Participate in local and state professional organizations and training sessions.

Additional Duties

• Prepare general reports and correspondence to support the Events and Culture Division.
• Perform related work as assigned.
• Prepare annual budget request and compile information for budget submission as needed.
  
  

Responsibilities, Requirements and Impacts

Data Responsibility:

Data Responsibility refers to information, knowledge, and conceptions obtained by observation, investigation, interpretation, visualization, and mental creation. Data are intangible and include numbers, words, symbols, ideas, concepts, and oral verbalizations.

Collects, classifies or formats data or information in accordance with a prescribed schema or plan to facilitate the identification and extraction of useful information.

People Responsibility:

People include co-workers, workers in other areas or agencies and the general public.

Supervises or leads others by determining work procedures, assigning duties, maintaining harmonious relations, and promoting efficiency.

Asset Responsibility:

Assets responsibility refers to the responsibility for achieving economies or preventing loss within the organization.

Requires responsibility and opportunity for achieving considerable economies and/or preventing considerable losses through the management of a large division or minor department and/or handling of very large amounts of money.

Mathematical Requirements:

Mathematics requires the use of symbols, numbers and formulas to solve mathematical problems.

Uses basic algebra involving variables and formulas and/or basic geometry involving plane and solid figures, circumferences, areas and volumes and/or compute discounts and interest rates.

Communications Requirements:

Communications involves the ability to read, write, and speak.

Reads journals, manuals and professional publications; speaks informally to groups of co-workers, staff in other organizational agencies, general public, other organizations and presents training; composes original reports, training and other written materials, using proper language, punctuation, grammar and style.

Judgment Requirements:

Judgment requirements refer to the frequency and complexity of judgments and decisions given the stability of the work environments, the nature and type of guidance, and the breadth of impact of the judgments and decisions.

Responsible for the actions of others, requiring development of procedures and constant decisions affecting subordinate workers, customers, clients or others in the general public; works in a very fluid environment with guidelines, but significant variation.

Complexity of Work:

Complexity addresses the analysis, initiative, ingenuity, concentration and creativity, required by the job and the presence of any unusual pressures present in the job.

Performs coordinating work involving guidelines and rules, with constant problem solving; requires continuous, close attention for accurate results or frequent exposure to unusual pressures.

Impact of Errors:

Impact of errors refers to consequences such as damage to equipment and property, loss of data, exposure of the organization to legal liability, and injury or death for individuals.

The impact of errors is serious – affects most units in organization, and may affect citizens.

Physical Demands:

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs light to medium work that involves walking or standing virtually all of the time and also involves exerting between 20 and 50 pounds of force on a regular and recurring basis or considerable skill, adeptness and speed in the use of the fingers, hands or limbs in tasks involving close tolerances or limits of accuracy.

Equipment Usage:

Equipment usage involves responsibility for materials, machines, tools, equipment, work aids, and products.

Handles or uses machines, tools, equipment or work aids involving moderate latitude for judgment regarding attainment of a standard or in selecting appropriate items.

Unavoidable Hazards:

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

Involves routine and frequent exposure to extreme heat and/or cold; wet or humid conditions.

Safety of Others:

Safety of others refers to the level of responsibility for the safety of others, either inherent in the job or to ensure the safety of the general public.

Requires considerable responsibility for the safety and health of others and/or continuous enforcement of the laws and standards of public health and safety.

Requires a Bachelor's Degree in hospitality, recreation, arts management, marketing, business or closely related area.

Requires two years of recreation or arts programming experience including budgeting, volunteer management, supervision, and event planning or other closely related experience.

Special Certifications and Licenses:

Valid Statedriver’s License.

Must be able to obtain CPR and First Aid certifications within six months.

Certified Parks & Recreation Professional preferred.

Americans with Disabilities Act Compliance

The Town of Vienna is an Equal Opportunity Employer. ADA requires the Town of Vienna to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.