Summary

This is a support role to effectively assist in the repeated tasks of Procurement and cross-departmental processes. Candidate must be able to effectively communicate with team members, via telephone, electronically and in person. They will be responsible for processing information from interactions and coordinating the procurement and distribution of materials and supplies for the organization.

Essential Duties and Responsibilities include the following:

• Assist in updating & Pre-Receive POs for stock

• Assist in building orders for shipments to customers

• Verify blind tallies

• Receive orders and input them into Bistrack

• Gather pricing from vendors for Glulam and other special-order items. Assist OSRs/CSRs in quoting these items

• Assist creating purchasing orders and processing of special-order sales orders

• Assist processing VMI (daily)

• Verify invoices from suppliers, research discrepancies, and resolve issues

• Learn and assist in monitoring material trends and large projects reported by OSR’s/Technical

• Create a daily procurement report

• Perform required transfer tasks

• Assist to document all vendor damage and submit pictures and credit requests as needed

• Assist in weekly, bi-weekly and yearly inventory counts

• Collaborate with Customer Service, Operations, and others to perform and achieve all cross-departmental tasks and goals

• Other duties may be assigned.

Supervisory Responsibilities

This job has no supervisory responsibilities.
Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

• Analytical - Synthesizes complex or diverse information; collects and researches data; uses intuition and experience to complement data; designs workflows and procedures.

• Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively.

• Use of Technology - Demonstrates required skills; adapts to new technologies; troubleshoots technological problems; uses technology to increase productivity; keeps technical skills up to date.

• Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.

• Communications - Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods.

• Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; upholds organizational values.

• Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; responds to management direction; takes responsibility for own actions; exhibits sound and accurate judgment; observes safety and security procedures.

• Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan; excellence attendance.

• Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.

• Quantity - Meets productivity standards; completes work in timely manner; strives to increase productivity; works quickly.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience

Associate’s degree or equivalent from a two-year college or technical school; or one to three years related experience and/or training.
Reasoning Ability

Ability to apply common sense to carry out detailed but straightforward written and/or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Computer Skills

To perform this job successfully, an individual should demonstrate proficiency with the Microsoft Office suite. Knowledge of BisTrack is a plus.