Job Title: Contract Specialist

Location: System Business Office

Department Name: SC Contracting

Req #: 0000248676

Status: Salaried

Shift: Day

Pay Range: $68,724.00 - $97,073.00 per year

Pay Transparency:

The above reflects the anticipated annual salary range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Summary of Job Function:

The Contract Specialist is responsible for providing a supportive role to the Contracting Team. Individual will possess knowledge and experience in vendor negotiations, contract development, skills to implement contracting principles for purchasing equipment, supplies and services. Demonstrate strong analytical, expense reduction, problem solving and customer service skills in a complex multi-facility supply chain environment. Be highly organized, detail orientated and be able to assist / handle multiple projects with aggressive deadlines appropriately. Individual must be able to source products, equipment, and services through both the Group Purchasing Organization and from the market, coordinate evaluation of options with key stakeholders, and create effective contracts that drive value for the organization.

Basic Qualifications:

• An Associate Degree or a minimum of two (2) years of experience in Supply Chain / Contract Management
• Five (5) years of related work experience in Contract Administration, Vendor Management or Purchasing, preferably in a healthcare provider setting
• Computer skills: PeopleSoft preferred, Microsoft Excel, Visio, Word, and PowerPoint

Job Specific Requirements

• Ensures the adherence of established purchasing policies and procedures by all departments.
• Provide exemplary acquisition and contract management support, and other related workload requirements associated with the acquisition and administration of awarded contracts.
• Develops and maintains systems to measure progress and report on outcomes.
• Establish and maintain complex supplier relationships by serving as a single point of contact for contractual matters in order to provide contract resolution.
• Knowledge of Supply Chain automated functions (preferably in PeopleSoft) as it relates to materials and contract management, project management.
• Knowledge of basic legal principles and commercial business terms.
• Knowledge of project management processes and systems in order to meet deadlines and achieve goals.
• Ability to develop, present, track and achieve Departmental and Organizational Goals.
• Ability to be sensitive to the needs of customers through the practice of quality service principles.
• Ability to communicate effectively, both orally and in writing, to persuade internal and external stakeholders.
• Ability to incorporate appropriate terms and conditions into final contract documentation, ensuring adherence and compliance to all contractual, financial, local and regulatory specifications or requirements Adheres to HIPAA and BAA requirements.
• The essential functions listed are typical examples of work performed by positions in this job classification.
• They are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities.
• Employees may also perform other duties as assigned.
• Under general supervision of the Dept. VP, the Contract Manager is responsible for facilitation and coordination of a wide variety of capital equipment, supply, and services needs in collaboration with the stakeholder(s).
• Assist in the planning, implementation and management of interdepartmental projects.
• Assist in the planning for and executing of pre and post award documentation and/ or contractual documents accordance with policies, guidance directives andtions for sourcing events, provide contract management support.
• Identify all appropriate GPO agreements (eLOCS) for goods and services utilized and take appropriate action to implement/access these contracts in coordinating with Value Analysis when applicable.
• Within established policies and procedures, works with distributing vendor for product addition, deletion, and availability for assigned commodities, assures on-contract and price alignment.
• Within established purchasing policies and procedures, reviews, and negotiates all assigned purchase requisitions (CTR) to include, but not limited to, supply contracts, blanket orders, service agreements, capital equipment, and one time purchases.
• Works with all appropriate individuals and teams to identify and implement goods and services cost reduction initiatives.
• Draft, negotiate and execute RWJBH Standard Addendums and Business Associate Agreements with Suppliers directly.
• Review, Resolve and Reduce all Price Match exceptions to assure contract alignment.
• Maintains high level of contract coverage (95%+) for portfolio responsibility ensuring that pricing and price files are accurately maintained.
• Verify that the contract file repository is complete and maintained.
• Perform other duties as assigned

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees’ physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer

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