Job Description

Procurement Transplant Coordinator I

Department: Organ Services

Job Status: Full-time

FLSA Status: Non-Exempt

Reports To: Manager, Organ Services

Work Schedule: 40 hours or more per week depending on case activity, including evenings and weekends, as required. Hours and rotating on-call schedule as set by Manager/Director.

Amount of Travel Required: 0-5%

Positions Supervised: None

OSHA Risk Category: 1-High Risk

POSITION SUMMARY

The Procurement Transplant Coordinator I (PTC I) support the mission, goals and strategic plan of Nevada Donor Network, Inc. (NDN) by evaluating potential organ donor referrals, medically managing organ donors, allocating donated organs, and coordinating all aspects of the organ recovery. Additionally, the PTC I promote the mission by assisting in the development and delivery of hospital and professional education, as necessary.

ESSENTIAL FUNCTIONS

Essential Functions Statement(s)

• Maintains the highest standards of professional conduct and interpersonal relationship development, promoting a positive and collaborative work environment.
• Identifies potential donor clinical triggers to encourage timely referrals of potential donors from hospitals.
• Completes referral evaluations for the purpose of determining organ and tissue donor suitability based on NDN, Centers for Medicare & Medicaid Services (CMS), OPTN/UNOS, and Centers for Disease Control and Prevention (CDC) guidelines and recommendations.
• Completes hospital medical record review, including history of present illness and past medical history, the presence of past or present malignancies, and all surgical interventions/treatments.
• Demonstrates an understanding of the legal and hospital requirements for death declaration and organ donation.
• Identifies the patient’s legal next-of-kin in accordance with state and Uniform Anatomical Gift Act (UAGA) statutes.
• Assesses family dynamics, availability of hospital support system, and family needs (e.g., cultural, religious, emotional, informational).
• Collaborates with hospital and NDN staff to obtain informed consent to donation as well as medical/social history.
• Identifies organ- and tissue-specific and behavioral risk factors in accordance with NDN and regulatory guidelines.
• Provides hospital-based education in collaboration with hospital development staff.
• Collaborates with the Coroner and Medical Examiner’s office ensure jurisdictional medical and legal requirements for death and organ recovery are satisfied.
• Knowledgeable of the pathophysiological sequelae of brain death, and endeavors to physiologically manage the donor to achieve optimal organ function within the parameters defined by the associated protocols under the guidance of the AOC and Medical Director (e.g., monitor bedside and laboratory parameters, initiate donor management directives, maintain optimal ventilation, and seek medical counsel, as appropriate).
• Collaborates with hospital staff to evaluate and physiologically manage the donor to achieve optimal organ function.
• Understands and complies with procedural aspects and requirements of blood, culture and typing specimen collection and labeling.
• Reviews and documents required information within the donor record, including labs, diagnostics, and procedural records.
• Ensures that donated organs are allocated in an efficient, equitable, and timely manner in accordance with NDN and OPTN/UNOS policies.
• Ensures organs and tissue will be recovered and preserved to maximize utilization in accordance with NDN and OPTN/UNOS policies.
• Coordinates transportation and logistics of organs, blood, tissue typing materials, and recovery teams.
• Assists with the management of departmental inventory and operates systems to track case supplies.
• Complies with NDN and OPTN/UNOS policies regarding documentation, maintenance, and confidentiality of records.
• Utilizes resources with discretion and employs professional laterality, when possible (i.e., utilization of hospital profiles, engagement with donor family and hospital staff, etc.).
• Participates in process improvement and data development projects, including case reviews and research opportunities.
• Fulfills additional individual and departmental directives, obligations, and responsibilities, as designated.
• Employees must adhere to and remain in full compliance with Nevada Donor Network’s Motor Vehicle Driving Policy as outlined in the Motor Vehicle Records and Driver Safety policy PC.334.

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

POSITION QUALIFICATIONS

Competency Statement(s)

• Accuracy- Ability to perform work accurately and thoroughly.
• Active Listening- Ability to actively attend to, convey, and understand the comments and questions of others.
• Conflict Resolution- Ability to deal with others in an antagonistic situation.
• Customer Oriented- Ability to take care of the customers’ needs while following company procedures.
• Detail Oriented- Ability to pay attention to the minute details of a project or task.
• Honesty/ Integrity- Ability to be truthful and be seen as credible in the workplace.
• Organized- Possessing the trait of being organized or following a systematic method of performing a task.
• Responsible- Ability to be held accountable or answerable for one’s conduct.
• Self Confident- The trait of being comfortable in making decisions for oneself.
• Time Management- Ability to utilize the available time to organize and complete work within given deadlines.

Competency Statement(s)

• Understand and commit to the following:
  • Organizational Core Purpose: To save and heal lives.
  • Core Values: Relentless, Joyful, Selfless.
  • Strategic Anchors: Mutually beneficial partnerships, diverse revenue streams and get to yes: every donor every time
• Team Builder - Ability to convince a group of people to work toward a goal.
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
• Communication, Written - Ability to communicate in writing clearly and concisely.
• Accountability- Ability to accept responsibility and account for his/her actions.
• Judgment- The ability to formulate a sound decision using the available information.
• Adaptability- Ability to adapt to change in the workplace.
• Diversity Oriented- Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.
• Compliance– Ability of the individual to be in accordance with established guidelines, policy, standards, or legislation

SKILLS & ABILITIES

Education: Associate’s or Bachelor’s degree or higher in nursing, respiratory therapy, paramedic medicine, related biological science (including human donation science), or medical school degree (including foreign degree programs) preferred.
Experience: Critical care experience or organ donor management experience preferred.
Computer Skills: Microsoft Office products (e.g., Word, Excel, PowerPoint, Outlook, etc.) preferred. Experience with electronic medical records (e.g., Cerner, Epic, Meditech) preferred.
Certificates & Licenses: Certified Procurement Transplant Coordinator (CPTC) preferred. License/certification in nursing, respiratory therapy, or related biological science preferred. CPTC required within 18 months of employment.
Point of Care Testing: Individuals that meet state requirements to perform point of care testing it is preferred to get licensed and training from Nevada Donor Network Clinical Laboratory.

Other Requirements: Ability to fulfill on-call obligations; case work up to 24 consecutive hours.

PHYSICAL DEMANDS

Physical Demands

Stand-F (Frequently)

Walk-F (Frequently)

Sit-F (Frequently)

Handling / Fingering-F (Frequently)

Reach Outward-F (Frequently)

Reach Above Shoulder-O (Occasionally)

Climb-N (Not Applicable)

Crawl-N (Not Applicable)

Squat or Kneel-O (Occasionally)

Bend-O (Occasionally)

Lift/Carry

10 lbs. or less-C (Constantly)

11-20 lbs.-C (Constantly)

21-50 lbs.-F (Frequently)

51-100 lbs.-O (Occasionally)

Over 100 lbs.-N (Not Applicable)

Push/Pull

12 lbs. or less-C (Constantly)

13-25 lbs.-C (Constantly)

26-40 lbs.-F (Frequently)

41-100 lbs.-F (Frequently)

N (Not Applicable) Activity is not applicable to this occupation.

O (Occasionally) Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs./day)

F (Frequently) Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs./day)

C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs./day)

Other Physical Requirements: Ability to wear Personal Protective Equipment (PPE) (e.g., face shield, safety glasses, goggles, disposable surgical gloves, shoe covers, sterile gowns, etc.).

WORK ENVIRONMENT: Non-smoking office and hospital setting.

NDN has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and NDN reserves the right to change this job description and/or assign tasks for the employee to perform, as NDN may deem appropriate.