The Purchasing Coordinator plays a vital role in ensuring the accuracy and efficiency of purchasing operations across the distribution network. This position focuses heavily on loading and maintaining data within ERP systems, reviewing vendor acknowledgements, and ensuring all purchase information is accurate and up to date. The ideal candidate will be meticulous with data, proactive in verifying order details with vendors, and skilled in managing large datasets in Excel and ERP platforms.

---

Key Responsibilities:

· Load and maintain purchasing data within the ERP system, ensuring accuracy for items, vendors, pricing, and lead times.

· Review and validate vendor acknowledgements to confirm order accuracy, pricing, quantities, and delivery dates; communicate discrepancies for prompt resolution.

· Create, review, and process purchase orders to support inventory and distribution needs.

· Monitor and update purchase order statuses to reflect acknowledgements, shipments, and receipts.

· Work closely with vendors and internal teams to correct data errors and maintain alignment between systems.

· Generate and analyze purchasing and data accuracy reports (weekly/monthly), identifying trends and issues that impact supply performance.

· Support cycle counts, inventory audits, and reconciliation of discrepancies between POs, invoices, and received goods.

· Coordinate with warehouse, logistics, and distribution teams to ensure vendor commitments align with delivery requirements.

· Maintain organized electronic records of vendor acknowledgements, purchase orders, and correspondence in compliance with procurement policies.

· Other duties as assigned.

· High school diploma or equivalent required; associate or bachelor’s degree in business, supply chain, or related field preferred.

· 1+ years of experience in purchasing, procurement, or data management—preferably in a distribution or warehouse setting.

· Advanced Excel proficiency (pivot tables, VLOOKUP, and data validation tools).

· Experience with ERP systems such as Infor, NetSuite, SAP, Oracle, or Microsoft Dynamics.

· Exceptional attention to detail and commitment to data accuracy.

· Strong organizational and time management skills, with the ability to manage multiple data-driven tasks simultaneously.

· Effective communication skills for collaborating with vendors and internal departments.

· Ability to work efficiently in a fast-paced, deadline-driven environment.