The City of Sun Prairie is searching for an enthusiastic, high-level paralegal to join our team! This position involves varied duties of considerable difficulty supporting the City Attorney, Deputy City Attorney, and department staff. The employee frequently works with considerable independence of action in preparing legal documents, management and preparation of Common Council documents, preparation of real estate and developments documents, giving information, receiving complaints, and performing other public contact work. Work is performed under limited supervision and reviewed in a general manner. Standard working hours are Monday – Friday, 8 am – 4:30 pm.

View the recruitment bulletin for more details about the Sun Prairie community, position and benefits. The starting salary for this position is $62,855 - $84,854, determined by experience and qualifications.

**Applicants should attach a cover letter, resume, and at least three professional references.**

• Assists Attorney with Municipal Court pretrials by preparing forms, drafting documents, answering telephone calls from attorneys and defendants, gather information for discovery requests or court trials, contact and schedule witnesses and officers for trial, prepare Subpoenas, Admissions of Service and draft questions for witnesses at trial. Assists attorneys with Municipal Court pretrials by preparing forms, drafting documents, answering telephone calls from attorneys and defendants, gather information for discovery requests or court trials, contact and schedule witnesses and officers for trial, prepare Subpoenas, Admissions of Service and draft questions for witnesses at trial.
• Supports the attorneys in the office by preparing pleadings and discovery for municipal, state, and federal courts.
• Drafts real estate documents such as deeds, transfers, closing statements, and easements. Coordinates real estate closings.
• Assists attorneys with gathering documents for public records requests.
• Provides front-line customer service for internal customers, municipal court defendants, and Sun Prairie residents. Regularly receives phone calls from elected officials, attorneys, court staff, and the police department.
• Maintains calendar for attorneys. Schedule meetings and conferences, assist with the scheduling of hearings and perform all the tasks necessary for rescheduling including obtaining dates, times and commitments. Schedules conferences and makes travel arrangements for attorneys. Ensures court deadlines and internal deadlines are met by maintaining tickler system.
• Maintains ticketing system for City Attorney’s office, including calendaring deadlines, communicating with management staff in other departments, and ensuring deadlines are prioritized.
• Communicate verbally and in writing serving as contact person for the City Attorney regarding legal matters affecting the City, schedules confidential meetings with supervisory personnel, elected officials, other employees and members of the public.
• Assists with administration and investigation of claims against the City for review by the City Attorney.
• Processes biweekly payroll for the department. Reviews invoices from outside counsel, processes all accounts payable, conducts department purchasing, and prepared departmental budget summaries and spreadsheets for the City Attorney.

Extensive technical or specialized training such as that would be acquired by an associate degree or two years of technical or Business school. Between one to three years of experience involving general business, legal terminology, accounting principles, paralegal studies, legal environment or an equivalent combination of education and experience. Prior experience in collections is preferred.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Work is performed mostly in an office setting; hand-eye coordination is necessary to operate computers and various pieces of office equipment. Specific vision abilities required by this job include close vision and the ability to adjust focus.
• While performing the duties of this job, the employee frequently is required to stand and talk or hear; use hands and fingers to handle, feel, or operate objects, tools, or controls and reach with hands and arms.
• The employee is occasionally required to walk; sit; climb or balance; stoop, kneel, crouch, or crawl.
• The employee must occasionally lift and/or move up to 25 pounds.

The above is intended to describe the general content of the requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.