• Prepares client and vendor contracts and other legal documents from standard forms for review, approval, and use by Legal Counsel and Legal Department.
• Assists with online legal ticketing system, including reviewing ticket inquiries, preparing necessary documentation, responding to ticket inquiries, maintaining ticket organization, and adhering to expectations regarding turnaround times.
• Assists in maintaining the internal database for ticket and contract tracking.
• Files correspondence and legal documents in the companywide contracts database or file server.
• Assists with client and vendor contract follow-up for all company contracts and other legal documents sent out by the Legal Department.
• Assists in responses to redlines on common or standard requests in a timely manner.
• Assists in Request for Proposal tasks, as needed.

• Assists with coordinating, preparing, and submitting applications for all licenses and registrations within the company to ensure timely submissions and maintain licensing files.
• Assists with coordinating, preparing, and submitting annual reports and renewals for all licenses and registrations within the company and maintaining licensing files.
• Assists with coordinating, preparing, and submitting responses to Subpoenas within the company.
• Researches and analyzes law sources such as statutes, recorded judicial decisions, legal articles, and legal codes.

• Attend, complete, and demonstrate competency in all required HIPAA Training offered by the company.
• Abide by all obligations under HIPAA related to Protected Health Information (PHI).
• If a HIPAA violation is discovered, whether individually or by another, the violation must be reported to the Compliance Department.
• Assists with maintaining updated HIPAA policies and procedures within the company.
• Assists in maintaining and updating Standard Operating Procedure documents for the Legal Department.
• Assists with managing the legal calendar and inbox and other shared inboxes to include maintaining organization and responding timely to inquiries.
• Performs clerical duties such as scheduling appointments and providing information to callers.
• Assists Legal Counsel, Manager, and Administrator with various tasks, as needed.
• Participates in special legal projects, as assigned.
• Performs other legal and compliance duties, as assigned.
• Flexibility to understand, appreciate, and embrace that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Required Skills and Competencies

Supervisory Responsibility

This position has no supervisory responsibilities.

Some flexibility in hours, which will be determined by the supervisor, but the employee must be available during the “core” work hours of 8:00 AM to 5:00 PM CT. The company covers clients from the West to the East Coast; work times must be adjusted to cover meetings in all time zones. Ability to work extended hours, weekends, and holidays in accordance with industry demands.

No travel expected for this position.