Job Overview:

The Administrative Assistant will provide administrative assistance and secretarial support to the department. Including Checking in patients for appointments, scheduling appointments, answering phones, maintaining patient records, managing PTO request, payroll input, and working with insurance companies to obtain authorizations.

Qualifications:

Required:

• High School Diploma or Equivalent
• General secretarial skills required
• Computer skills required

Preferred:

• Previous experience in a healthcare environment preferred

Scheduling Requirements:

• Shift- 7:30am- 3:30pm
• Monday-Friday
• Full Time

Essential Functions:

• Schedules al P.T., O.T., S.T. outpatients in the scheduling software
• Prepares chart files for new patients
• Maintaining a supply of available new charts for staff to utilize as needed
• Replace photocopier, computer printer, fax cartridges as needed
• Organizes incoming faxes and files them as indicated
• Demonstrates compliance with findings from QI program findings
• Participates in in-services and training activities as indicated
• Insures that department stock items are available to staff
• Gets all demographic information from the patient and inputs it into the scheduling software
• Keeps Front desk work area / waiting room neat and clean
• Gives each patient a hard copy of their scheduled appointments
• Works with therapy staff to maximize productivity and efficiency in the scheduling of patients
• Creates an excel list of new patients and sends to Outpatient Registration weekly
• Closes each day in the scheduling software
• Prints our reports from scheduling software as requested
• Fills out purchase orders / stationary supply requests correctly
• Maintains copies of all equipment/purchase requests
• Prepares minutes of meetings when requested
• Assists in keeping treatment areas clean as needed
• Communicates with nursing and transport services as necessary for the transport of patients
• Obtain and files charts for therapists as necessary
• Report any change in a patient’s behavior to the therapist

Benefits and Perks:

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees’ physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.