Job Title: Team Leader

Location: System Business Office

Department Name: Purchasing

Req #: 0000227321

Status: Hourly

Shift: Day

Pay Range: $26.25 - $37.07 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Overview:

The Specialty Buyer Team Lead is responsible for the training of new and existing members of the Specialty Buyer team Purchasing. They are subject matter experts on Purchasing functions including policies and PeopleSoft.

Qualifications:

Education:

High School Diploma or GED required,

Associates degree preferred,

Experience:

Three years purchasing or Supply Chain experience,

Strongly prefer experience within hospitals with PeopleSoft a plus,

Demonstrate proficiency in Microsoft Office applications especially Excel and TEAMs,

Able to perform basic mathematical calculations balance and reconcile figures possess good communication skills,

Scheduling Requirements:

Full Time, Day, Hybrid - In office for teaining, then Wednesday's in office, rest of the days remote.

Key Competencies

• Peoplesoft system testing to support changes in operations.
• Act as a first point of contact for team members with questions.
• Procures contracted and capital items and services on behalf of the organization.
• They ensure purchasing policies are satisfied in the execution of purchase orders.
• They will procure items and services on behalf of the organization.
• They ensure purchasing policies are satisfied in the execution of purchase orders.
• Be responsible for obtaining quotes sourcing negotiating cost savings and avoidance policy compliance procuring interfacing with vendors and end users.
• Independently balance workload and adhere to timelines deadlines with a high degree of accuracy.
• Provide team coverage along with handling special projects and other duties as assigned.

Responsibilities:

• Trainer for the department staff including new and existing members.
• Lead point person for audit support and information retrieval.
• Demonstrate competencies in the Purchasing Contracting including Capital Budgeting System and Accounts Payable modules policies and practices.
• Subject matter expert for Purchasing and will answer staff questions and help vendors and end users with problem resolution.
• Ensures all steps are taken within the window than follows up with edits and corrects on the purchase orders or request to update the database to ensure a clean PO to payment path.
• Reconciliation of the PO placement and confirmation emails within the time requirements.
• Resolves match exceptions and corrects the root cause to avoid more exceptions in the future.
• In addition assist coworkers resolve match exceptions.
• Take a lead position with the onhold vouchers and accrual reports.
• Respond and take action on Customer Service tickets within the time requirements.
• Balances and maintain workload include providing support to teammates while adhering to departmental policies procedures and position and department performance standards.
• Informs management and end users of delays or complications within the process.
• Able to perform Buyer role provides team coverage and handles special projects as needed.
• Process and maintain workload within departmental performance standards.
• Produces updates emails and other communication in a clear and effective manner.
• Establish and maintain rapport through effective communication and timely follow up with customers coworkers management and outside agencies and vendors.
• Notify leadership of any production or other unresolved issue and request assistance as necessary.
• Adhere to department performance matrix standards and Key Performance Indicators.
• Perform other duties as assigned

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees’ physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered,

high-quality academic medicine in a compassionate and equitable manner, while delivering

a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer