POSITION TITLE: Coordinator for Housing and Student Activities

DIVISION: Student Affairs

DEPARTMENT: Student Life

REPORTS TO: Associate Vice President of Student Affairs

PAY TYPE: Exempt

WORKER TYPE: Full-Time

UPDATED: May 2025

PAY: $41,000

The Coordinator for Housing and Student Activities is a twelve-month, live in, position that requires the employee to live on campus. This position is responsible for the daily operations and coordination of a residential facility on KCAI’s campus, including supervision of the Resident Assistants. Additional responsibilities include oversight of Student Organizations and assisting with Student Activities and events. The Coordinator reports to the Associate Vice President of Student Affairs and requires a flexible schedule within 37.5 hours per week, which will periodically yet consistently include evenings and weekends.

Essential Functional Responsibilities:

● Coordinate housing operations. Including:

• Collaborate on the selection and training process for RA staff. Provide daily direction/management of staff, and complete evaluations of RA staff annually. Meet regularly with RA staff for the purpose of reviewing performance, sharing information, and advising RAs on activities to meet position requirements.
• Day to day supervision of the housing facility. These activities include the coordination of processing housing contracts and student room assignments, resident room changes and consolidation, roommate mediations, and referral of door access and maintenance/custodial needs to members of Security and/or Plant Services.
• Participate in on-call duty rotation in support of RA staff and KCAI Security as needed.
• Facilitate the preparation and implementation of summer residency programs. These programs include the Kansas City Ballet, Pre-College ArtLab, Educator’s ArtLab, and other summer residency programs. Tasks include facility preparation, room assignments, preparing door access and key cards, general programmatic support/oversight, and programming.
• Communicate with Security about safety and security needs of students in the building.
• Provide information to the Business Office, Dining Services, Art Store, and other campus partners as needed.
• Monitor budget lines related to building operations and programs.
• Collaborate with Dining staff and manage meal plan assignments and changes for residents and commuters.
• Assess the condition of rooms after residents vacate and inform Plant Services of immediate and ongoing maintenance and custodial needs.
• Coordinate and facilitate move in and move out procedures.
• Monitor housing occupancy and resident needs during college breaks as needed.
• Assist in resolution of conduct matters that occur within residential areas.

• Coordinate and facilitate KCAI recognized student organizations. Including:
  • Coordinate KCAI Student Organization registration process and ensure Student Organizations are aware of rights, responsibilities, and resources.
  • Collaborate with other KCAI employees and student leaders to identify and secure advisors for student organizations.
  • Develop, revise, and maintain processes, forms and guidelines for registered student organizations.
  • Serve as a liaison and resource to student organizations.
  • Oversight of the funding proposal process and procedures in conjunction with the Student Leadership Council advisors.
  • Maintain and update publications and information on MyKCAI in which student organizations are advertised.
  • Assist in planning and coordinating annual student involvement and resource fairs during each semester.

• Assist in the coordination of student events and activities. Including:
  • Assist in coordinating a comprehensive schedule of programs and events that reflect the KCAI Student Affairs learning objectives and needs of the campus community.
  • Select and co-supervise the Campus Activities Planning Assistants.
  • Procure services and supplies for events as needed.
  • Advertise and promote student activities and events.
  • Advise student organizations and CAPAs on the planning of programs and events.
  • Monitor Student Activities budget lines.
  • Attend and supervise planned activities.
  • Assist in the planning and facilitation of fall and spring orientation events.

• Assist in providing support to students in need. Including:
  • Meet with students to address individual concerns affecting academic performance and class attendance, as well as personal life, in order to provide support and/or make referrals as appropriate.
  • Collaborate and communicate with college departments to encourage the support of students who have been referred.
  • Follow-up with students to monitor well-being and increase retention.
  • Participate in on-call duty rotation that provides coverage for the KCAI campus related to crisis/emergency response, crisis assessment, victim assistance/advocacy, personal counseling/referral, conflict mediation, and incident debriefing for the campus community and RAs.
  • Consult with the Associate Vice President of Student Affairs regarding student caseload and crisis management, as needed.

• Additional required duties:
  • Serve as a member of the KCAI Early Intervention Committee.
  • Serve as a co-advisor for Student Leadership Council
  • Assist Student Affairs staff with the development of and participation in student retention initiatives.
  • Be available to the campus community through conducting regular office hours.
  • Respond to daily email and telephone inquiries from students, parents, faculty and staff regarding student issues.
  • Utilize college and departmental assessment tools that fall within the division’s assessment and strategic plan, as well as analyze and share data collected. Share process improvement ideas with the Vice President and Dean of Students and Associate Vice President of Student Affairs.
  • Assist and/or plan other student affairs events and programs as needed.
  • Other duties relevant to the role as assigned.

Supervises the following:

• Resident Assistants
• Campus Activities Planning Assistants

Knowledge, Skills, and Qualifications:

• Ability to show up and be present within designated workspace in a consistent, timely and effective manner appropriate for an administrative position within a higher education setting.
• Strong administrative, organizational, and communication skills (written and oral).
• Ability to work independently and as a member of a team and identify and successfully complete tasks.
• Ability to maintain varied assignments with proficiency, set and adjust priorities as needed, as well as conclude projects on a timely basis and according to deadlines.
• Ability to maintain appropriate and collegial professional relationships.
• Adherence to KCAI policies and appropriate management of confidential information.
• Ability to effectively and accurately articulate the priorities, policies, and mission of the institution.
• Supervision, training and presentation skills.
• Ability to use and/or learn current technology and programs being used by the college.
• Ability to address and resolve conflicts in a constructive manner.

Required Experience/Education:

• Bachelor’s degree, and/or combination of education and experience.
• Eligible to be employed full time at the Kansas City Art Institute.

Preferred Experience/Education:

• Experience in residence life, student activities, and/or other relevant student affairs functional areas.
• Experience working in a small college and/or higher education setting
• Experience working in/around visual arts and design

Statement

Kansas City Art Institute is fully committed to Equal Employment Opportunity and to attracting, retaining, developing, and promoting the most qualified employees without regard to their race, gender, gender identity, color, religion, sex, sexual orientation, national origin, age, physical or mental disability, genetic information, citizenship status, veteran status, or any other characteristic prohibited by federal, state or local law. KCAI provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in the job application process. If you have any difficulty using our online system and you need accommodation due to a disability, you may contact the Human Resources Department about your interest in employment. Any questions or concerns can be directed to Kansas City Art Institute’s Human Resource Administrator.

EOE/AA: Minorities/Females/Disabled/Vets

Applicants must be authorized to work for any employer in the U.S.

We are unable to sponsor or take over sponsorship of an employment visa at this time.