The Planning Technician will work with a team of planners and other staff in various departments. This position is the entry-level class in the professional planning series. As a member of the Planning Division, this position performs a variety of administrative and technical support duties primarily related to current planning functions for the Town of Windsor.

Individuals in the position are required to perform work in a manner consistent with and exemplary of the town’s PRIDE philosophy and the town’s Equal Employment Opportunity policy.

The Planning Technician works under the direct supervision of the Planning Manager to carry out assigned duties, functions, roles, and projects in both routine and complex circumstances.

No supervisory responsibilities or control exercised.

The individual in the Planning Technician role is assigned specific assignments, job duties, scope, authority, responsibility, roles, and requirements as determined by the town, department, division, and pursuant to laws, regulation, and practices. Individuals in this position must be able to successfully perform, be responsible for and/or assist in the fulfillment of many job functions and duties, with or without reasonable accommodation.

The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all-inclusive:

• Accurately reviews and processes proposed land development project applications and other documents for consistency with applicable provisions of the Municipal Code.
• Provides customer service to the public in person, by phone, or virtually by answering technical questions related to land use code, official zone district map, and development review process.
• Confers with applicants and the public to assist with the application process, explain, interpret, and discuss regulations, plans, policies, and procedures as they relate to proposed development, and provides verbal and written communication as needed.
• Archives final documents and other pertinent documents, and records necessary documents with associated counties in a timely manner.
• Prepare applications for weekly DRC (Development Review Committee) meetings and create meeting agendas with appropriate project descriptions and categorization, demonstrating ability to differentiate between project type and processes.
• Accurately routes applications to appropriate town staff and outside agencies, tracks and follows applications to completion.
• Consults with planning staff and reviews the Municipal Code to ensure compliance with code and conditions of approval.
• Keep a record of applications’ status, including planning staff input, guidance, comments, questions, and other information.
• Assists in providing customers with zoning information regarding projects and building permits.
• Prepares code enforcement notifications and tracks compliance deadlines.
• Reviews sign applications for compliance with the sign code and issues permits to applicants.
• Assists with the review of building permit applications and similar applications to ensure compliance with approved plans.
• Reviews STRs (Short Term Rental) applications for compliance with the Town’s STR codes and procedures, coordinates with permit applicants, applicable staff, and agencies, and issues permits to applicants.
• Accurately and timely prepares public hearing notices, sends notices to newspaper for publishing, and facilitates property posting requirements.
• Appropriately communicates or requests information regarding projects to and/or from applicants.
• Performs routine research projects as directed, such as determining lot totals and numbers of building permits issued by type.
• Processes home occupation permits, assists in coordinating business license inspections, reviews, and issues mobile and seasonal vendor permits.
• Performs related duties as established by law/ordinance or reasonably directed by the town.

OTHER DUTIES

Depending on organizational need, additional duties may include the following:

• May be involved in special projects and employee committee activities that are directly or indirectly related to essential job functions.
• Continues educational requirements in order to remain abreast of current methods and procedures.
• Assisting other departments/divisions as necessary.

• Minimum of six (6) months of experience in governmental planning, public administration, or related experience.
• Bachelor’s degree in planning or related field, such as public administration, architecture, construction management, or social services from an accredited college or
• Equivalent combination of training and experience that provides evidence that the applicant possesses the required knowledge, skills, and abilities to perform the essential functions of the job.

• Must have a current Colorado Driver’s License or the ability to obtain one upon hire, that meets the Town of Windsor’s standards.

• Ability to read and write is essential.
• Knowledge of current Municipal Code language.
• Knowledge of planning principles and practices, including pertinent specialties.
• Knowledge of principles and practices of research and data collection.
• Knowledge of effective writing techniques.
• Statistical, algebraic, or geometric knowledge and ability to apply such knowledge in practical situations.
• Knowledge of computer hardware and software programs, which may include Microsoft Office, Internet applications, and GIS.
• A general, common-sense working knowledge of the Planning division.
• Ability to receive, understand, and take positive and appropriate action from information/instructions verbally and/or in writing.
• Ability to follow and enforce town safety regulations.
• Ability to remain flexible in dealing with daily changes.
• Ability to remain tactful, helpful, and friendly in dealing with the public and other employees.
• Ability to review plans and apply provisions of the ordinances and codes to determine compliance with such regulations and to apply regulations to field conditions.
• Ability to document work clearly and thoroughly.
• Ability to quickly learn operational procedures and consistently work within the operational structure.
• Ability to use independent judgement in routine and non-routine circumstances, and in critical situations. And to make proper notifications to the Chief Planner.
• Must possess a combination of technical, analytical, organizational, communication, and interpersonal relationship skills, as well as professionalism.
• Ability to solve problems and work under pressure.
• Ability to work independently or in a team environment as needed.

• Equipment: Position requires use of a variety of equipment: computers, tablets or other digital equipment, digital cameras, copiers, printers, scanners, fax machines, telephones.
• Materials: Position requires use of a variety of materials: N/A

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The physical activities of this position include, but are not limited to, the following: Fingering, sitting, grasping, reaching, handling, feeling, talking, hearing, and repetitive motions.

The physical requirements of this position are considered Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.

The employee is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication of parts at distances close to the eyes.

The employee is not substantially exposed to adverse environmental conditions (as in typical office or administrative work).

Note: This position description is not intended to be an exclusive list of all of the requirements, duties, tasks, roles or responsibilities associated with the position. Nothing in this position description restricts the Town’s ability to assign, reassign or eliminate duties and responsibilities of this job at any time.

The Town of Windsor will make all reasonable accommodations to ensure that people with disabilities have an equal opportunity in employment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For more information, please contact Human Resources.

The town is dedicated to the principles of equal employment opportunity. The town prohibits unlawful discrimination against applicants or employees on the basis of age 40 and over, race (including traits historically associated with race, such as hair texture and length, protective hairstyles), gender (regardless of gender identity or gender expression), sexual orientation, color, religion, national origin, creed, disability, marital status, military status, genetic information, pregnancy, or any other status protected by applicable state or federal law.