Position: Office Manager

FLSA: Hourly/Non-Exempt

Location: Tulsa, OK,

5705 E 71st St, Suite 220, Tulsa, OK

Hours: Monday-Friday, 8am to 5pm

General Purpose: To provide a high level of support for Business operations.

Supervision Received: Works under the direct supervision of the Director of Tulsa Operations.

Supervision Exercised: NONE

Essential Duties and Responsibilities:

• Maintain day-to-day office and clerical tasks
• Answer incoming calls and assist office visitors
• Sign for deliveries
• Assist with communication between corporate office and Tulsa office
• Responsible for picking up, sorting, and distributing mail as needed
• Responsible for sorting, and distributing checks as needed
• Responsible for keeping office area clean and maintaining plants
• Responsible for inventory and maintenance of technology devices and equipment (phones, printers, lap tops, computers).
• Trouble shooting of computers and equipment.
• Maintain confidentiality of office practices
• Perform general clerical duties
• Compose documents and letters
• Fax, email, or mail correspondence
• Order office supply and construction/warranty equipment for all Tulsa departments
• Assist marketing department in various capacities (business card orders, meeting media, billboard requests, signage orders)
• Manage construction, warranty, and staff meetings and take notes
• Coordinating training and events for staff meetings
• Coordinating training and events for construction meetings
• Schedule appointments for managing partner
• Maintain calendar for managing partner
• Set up contractors in the system
• Assist accounting in invoice follow up, missing checks or vendor payment questions
• Scan house files for archival purposes
• Scan, organize and maintain office files.
• Assist Human Resources with tasks related to orientation and compliance.
• Assists in other duties as directed