Job Summary: HIM Representative I is an entry level position responsible for clerical duties with in the Health Information Management department.

Responsibilities:

• Utilizes various computer reports daily to retrieves medical records and documentation information from various locations and ensures record information is accounted for.
• Prints and Scans all final reports for each record retrieved and access medical record chart that corresponds to the medical record information retrieved.
• Retrieve all medical records requested by hospital departments for patient care, research and external reviewiers.
Processes all requests for copies of medical records, including subpoenas; court orders and audits.
• Search and retrieve all medical record charts in permanent file according to the facilities terminal filing system.
• Research all loose reports and locate corresponding medical record for proper scanning.
Collects the necessary documents, data, and information for the correct completion of birth certificates and/or other types of vital records Ability to analyze complex information and use problem solving skills to determine appropriate solutions to resolve Birth Certificate and Death Certificate issues. Assists Funeral homes, the local Town and State representatives with resolution of Birth & Death Certificate issues.
• Utilizes all medical record applications to research and merge duplicate medical record numbers.
• Assist physician with their records for completion.
• Answer all phone calls in a timely manner.
• Assists customers as needed with courtesy and respect.
• Ensure the privacy and security of patient information.
• Other duties as assigned

Qualifications/Requirements:

Experience: Experience in hospital medical records or medical office experience preferred

Education: High School diploma or equivalent required