Supervisor, Legal Affairs

US-VA-Richmond

Job ID: 2025-6493
Type: Regular Full-Time
# of Openings: 1
Category: Legal
EFW

Overview

Estes Forwarding Worldwide (EFW) is a leading domestic and international freight forwarder in the United States, providing customized logistics and warehousing solutions for clients around the world and across all industries via air, ground, and ocean freight. A subsidiary of Estes Express lines with corporate located in Richmond, Virginia, EFW is uniquely backed by Estes Express Lines’ extensive line haul network providing EFW clients with a hybrid transportation network. The company has received industry awards, including Specialty Carrier of the Year and E-Commerce Delivery Carrier of the Year, and has been recognized by Global Trade Americas as a leading 3PL to watch.

We are proud to offer highly competitive pay and a comprehensive benefits package, including:

• Paid vacation, sick time, and holidays
• 401(k) plan with company match
• Medical, dental, and vision insurance
• Short- and long-term disability plans
• Life and accidental death & dismemberment insurance
• Job referral bonus program

Responsibilities

The Supervisor, Legal Affairs, will report directly to the Director, Legal Affairs, and will be responsible for managing all legal documents and processes as well as assisting the Director with projects as needed. This role will work closely with the legal team to ensure EFW complies with all relevant laws related to contracts and insurance policies. Duties will include but may not be limited to legal document review, legal research projects, corporate compliance, international and domestic regulations, and legal training.

To perform this job successfully, an individual must satisfactorily perform each essential duty. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential duties.

• Assist the Director, Legal Affairs and Chief Legal Officer with managing all company legal matters.
• Work with the sales team to ensure contracts and other legal requests are responded to timely.
• Partner with Station Leaders to drive compliance and develop security best practices.
• Assist the Director, Legal Affairs with all legal related communication.
• Ensure all legal requests are handled in a timely manner.
• Maintain all required certifications, authorities, licenses and permits.
• Ensure all insurance policies are properly maintained and complied with consistently.
• Create training materials and partner with L&D to conduct training sessions for all employees on compliance and legal standards.
• Foster an environment of continuous improvement throughout the organization by embracing process improvement, compliance metrics, technology, and change management to meet and exceed security and compliance objectives.
• Ensure all customers have required contracts or tariffs in place and are properly maintained.
• Support corporate initiatives such as process improvement, documenting existing processes and procedures, in order to support company and station revenue and gross profit goals.
• Maintain good communication and positive relationships with all employees.
• Support and promote company core values.
• Regular attendance is required.
• Comply with company C-TPAT and TSA security procedures.
• Perform other duties as assigned.

Qualifications

The qualifications listed below are representative of the minimum knowledge, skill, and/or ability required.

SKILLS AND ABILITIES

• Intermediate proficiency in Microsoft Office, internet, web-based and job specific software applications.
• Ability to identify and understand issues, problems, and opportunities; comparing data from different sources to draw conclusions.
• Ability to work well within the legal team and develop collaborative relationships to accomplish goals.
• Ability to analyze complex problems and communicate solutions.
• Demonstrated leadership skills in influencing departments and implementing change.
• Ability to plan, organize, and manage multiple projects and set priorities.
• Basic understanding and experience in project management methodologies.
• Maintain stable performance under pressure or opposition; handling stress in a manner that is acceptable to others and the organization.
• Read, analyze, and interpret highly complex regulations and procedures, and respond to common inquiries or complaints.
• Ability to effectively present information and respond to questions from employees.
• Ability to read and interpret comprehensive and intricate regulations.
• Ability to write thorough reports and correspondence on all legal issues.
• Ability to work with all levels of employees and effectively communicate complex concepts.
• Ability to solve problems with complex variables through non-standardized solutions that require independent judgment and analysis.
• Ability to draw inferences and use deductive reasoning with no prescribed procedures to solve complex problems.
• Must be eligible to work in the United States.
• At this time, EFW will not sponsor a new applicant for employment authorization for this position.
• Must pass a pre-employment drug screen, random drug and/or alcohol tests, and will be subject to a criminal history background check.
• EFW offers an opportunity to grow and develop your career in an environment that provides a fulfilling workplace for employees, creates an environment for continuous learning, and embraces the ideas and diversity of others. All qualified applicants will receive consideration for employment without regard to sex, pregnancy, race, ethnicity, color, creed, religion, national origin, age, disability status, protected veteran status, marital status, sexual orientation, gender identity or expression, or any other legally protected status.

SUPERVISION

Position functions semi-autonomously and directly supervises 2-5 employees. Carry out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities may include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

EDUCATION/EXPERIENCE

Minimum of a bachelor’s degree (or equivalent) in Legal Administration or Logistics. At least five years of legal support and operations experience in transportation, logistics, or other transportation business. Working knowledge of all relevant governmental agencies and regulations. However, a combination of experience and/or education will be taken into consideration.

LICENSES/CERTIFICATIONS

None required but paralegal certification preferred.

TRAVEL

Periodic travel up to 25% required.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties.

Typically sitting at a desk or table. Intermittently sitting, standing, walking, or stooping.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform essential duties.

Normal office situation.

EFW is an Equal Opportunity Employer, Minorities/Female/Disabled/Veteran.