About Company:

Embergrove Hospitality is an independent, nimble, and gritty hospitality management company that proudly oversees 12 distinctive hotel locations, along with several bars and restaurants across the Midwest. Rooted in genuine, from-the-heart hospitality, the Embergrove team blends ingenuity, transparency, and hard work to deliver memorable guest experiences and strong business results.

With deep Midwestern roots and a hands-on approach, Embergrove manages every property with an entrepreneurial spirit—combining creative strategy, disciplined revenue management, and in-house marketing expertise. From boutique hotels to full-service properties, each location reflects Embergrove’s belief that exceptional hospitality starts with authentic people, thoughtful service, and relentless dedication to excellence.

About the Role:

The Events Coordinator plays a pivotal role in the successful planning, organization, and execution of corporate events within the management of companies and enterprises sector. This position is responsible for managing all logistical aspects of events, ensuring seamless coordination between vendors, internal teams, and stakeholders to deliver impactful experiences. The coordinator will oversee event timelines, budgets, and compliance with company policies, contributing to the overall brand reputation and client satisfaction. By anticipating challenges and proactively addressing them, the Events Coordinator ensures that each event runs smoothly from conception through completion. Ultimately, this role drives engagement and fosters strong relationships through well-executed events that align with strategic business objectives.

Minimum Qualifications:

• Bachelor’s degree in Event Management, Business Administration, Marketing, or a related field.
• At least 2 years of experience in event planning or coordination, preferably within corporate or enterprise environments.
• Strong organizational skills with the ability to manage multiple projects simultaneously under tight deadlines.
• Proficiency in event management software and Microsoft Office Suite.
• Excellent communication and interpersonal skills to effectively liaise with diverse stakeholders.

Preferred Qualifications:

• Certification in Event Planning or Project Management (e.g., CMP, PMP).
• Experience working within the management of companies and enterprises industry.
• Familiarity with digital event platforms and virtual event coordination.
• Demonstrated ability to manage large-scale events with 100+ attendees.
• Knowledge of marketing and branding principles as they relate to event promotion.

Responsibilities:

• Plan, coordinate, and execute corporate events including conferences, meetings, seminars, and social gatherings.
• Manage event budgets, negotiate contracts with vendors, and ensure cost-effective solutions without compromising quality.
• Collaborate with internal departments and external partners to define event objectives, themes, and logistics.
• Oversee event registration processes, attendee communications, and on-site event management to ensure a positive experience.
• Conduct post-event evaluations to gather feedback, analyze outcomes, and recommend improvements for future events.

Skills:

The Events Coordinator utilizes strong organizational and project management skills daily to plan and execute events efficiently, ensuring all details are addressed from start to finish. Communication skills are essential for negotiating with vendors, coordinating with internal teams, and providing clear instructions during events. Proficiency with event management software and digital tools enables the coordinator to streamline registration, scheduling, and attendee tracking processes. Problem-solving skills are frequently applied to anticipate and resolve logistical challenges that arise during event planning and execution. Additionally, budgeting and financial acumen are used to maintain cost control while delivering high-quality event experiences aligned with company goals.