Records Coordinator
Sheriff’s Office – Morton County

Position Summary
This position provides administrative coordination and records support within the Sheriff’s Office Records Division, such as those listed below.

Key Responsibilities
This position performs a variety of duties involving records management, customer service, document processing, data entry, and coordination with law enforcement, court personnel, and the public, as listed below.

• Respond to public inquiries and provide customer service in person and by telephone
• Maintain, retrieve, process, and redact records in accordance with applicable procedures and confidentiality requirements
• Prepare, process, and distribute legal, court, warrant, citation, and civil documents
• Enter and maintain accurate records, logs, spreadsheets, and statistical information
• Coordinate paperwork and information with courts, attorneys, law enforcement agencies, and other departments
• Process payments, permits, and related documentation
• Assist with background checks, document filings, and records requests
• Maintain accurate files and documentation while ensuring confidentiality of sensitive information
• Prioritize multiple assignments and respond appropriately in fast-paced or high-pressure situations
• Assist with general office support and other duties as assigned

Minimum Qualifications
The following minimum qualifications are required to perform the essential functions of this position, as outlined below.

• High school diploma or GED
• Two years of progressively responsible administrative, clerical, records, or office support experience, or equivalent combination of education and experience
• Proficiency in Microsoft Office applications and standard office technology
• Strong organizational, communication, and customer service skills
• Ability to maintain confidentiality and exercise sound judgment in sensitive situations

Preferred Qualifications
The following qualifications are desirable and may enhance a candidate’s ability to perform the duties of this position, as listed below.

• Experience working in a law enforcement, legal, court, governmental, or public service environment
• Familiarity with records management, legal documentation, or confidential file handling
• Experience working in fast-paced environments requiring multitasking, prioritization, and public interaction

Work Environment
The following describes the general work environment and conditions associated with this position, such as those listed below.

• Work is performed primarily in an office setting with frequent computer use, interaction with the public and outside agencies, and work under deadlines requiring professionalism, discretion, accuracy, and attention to detail.

Morton County is an Equal Opportunity Employer