Join our Vienna Team! The Town of Vienna is a vibrant community in Fairfax County, about 15 miles west of Washington, DC.

The Town of Vienna is looking for a detail-oriented, customer-focused professional to handle cash receipting, payment processing, deposit reconciliation, and vendor/record management. In this front-line role, you’ll support residents at the Finance counter, safeguard Town funds, and assist with light accounting and special projects. If you’re organized, accurate, and ready to make a meaningful impact in your community, we encourage you to apply!

Work Schedule: Monday through Friday 8:00 AM - 4:30 PM

All new employees must satisfactorily complete a background check. A conditional offer of employment may then be made contingent upon the successful completion of a drug test.

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

Essential Functions:

Collects and safeguards cash and checks at the Finance counter, including all cash receipts for the Town; identifies the purpose of cash receipts, ensures receipts are properly coded.

Enters detailed cash receipts data into the point-of-sale system.

Balances cash drawers to system reports. Research deposits and coding errors to prepare the deposit; reconciles deposit tickets to cash input. Resolves differences.

Responds to customer questions about bills; directs customers to other Town personnel as appropriate.

Safeguards Finance Department’s and the Town's emergency purchase credit cards; reviews and processes transactions in financial system, ensuring purchasing regulations are met.

Safeguards, balances, reviews and distributes petty cash funds.

Identifies and records wires from all sources. Works with staff to identify correct coding.

Prepares and creates other spreadsheets to reconcile revenues and other cashiering related items.

Creates and maintains vendor profiles in the ERP system for the Town.

Develops policies for new procedures and updates current policies when procedures change, or system updates dictate

Reviews Town Ordinances, purchasing procedures, Town Administrative Regulations and the State Code to determine adherence to policies and procedures, as they relate to the work performed.

Manages database and distribution of Animal Licenses for the Town.

Performs light accounting duties and special projects as needed.

Additional Duties:

Performs related work as assigned.

Responsibilities, Requirements and Impacts

Data Responsibility:

Data Responsibility refers to information, knowledge, and conceptions obtained by observation, investigation, interpretation, visualization, and mental creation. Data are intangible and include numbers, words, symbols, ideas, concepts, and oral verbalizations.

Gathers, organizes, analyzes, examines or evaluates data or information and may prescribe action based on these data or information.

People Responsibility:

People include co-workers, workers in other areas or agencies and the general public.

Provides information, guidance or assistance to people that directly facilitates task accomplishment; supervises work of part-time cashier. Instructs temporary help at the counter.

Asset Responsibility:

Assets responsibility refers to the responsibility for achieving economies or preventing loss within the organization.

Requires responsibility and opportunity for achieving considerable economies and/or preventing considerable losses through handling of very large amounts of money.

Mathematical Requirements:

Mathematics requires the use of symbols, numbers and formulas to solve mathematical problems.

Uses addition and subtraction, multiplication and division and/or calculates ratios, rates and percentages.

Communications Requirements:

Communications involves the ability to read, write, and speak.

Reads technical instructions, procedures manuals and charts to solve practical problems; composes routine reports and specialized reports, forms, and business letters, with proper format; speaks compound sentences using normal grammar and word form.

Judgment Requirements:

Judgment requirements refer to the frequency and complexity of judgments and decisions given the stability of the work environments, the nature and type of guidance, and the breadth of impact of the judgments and decisions.

Responsible for the actions of others, requiring almost constant decisions affecting co-workers, customers, clients or others in the general public; works in a moderately fluid environment with guidelines and rules, but frequent variations from the routine.

Complexity of Work:

Complexity addresses the analysis, initiative, ingenuity, concentration and creativity, required by the job and the presence of any unusual pressures present in the job.

Performs skilled work involving rules/systems with almost constant problem solving; requires normal attention with short periods of concentration for accurate results and occasional exposure to unusual pressure.

Impact of Errors:

Impact of errors refers to consequences such as damage to equipment and property, loss of data, exposure of the organization to legal liability, and injury or death for individuals.

The impact of errors is moderately serious – affects work unit and may affect other units or citizens.

Physical Demands:

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Equipment Usage:

Equipment usage involves responsibility for materials, machines, tools, equipment, work aids, and products.

Leads or handles machines, tools, equipment or work aids involving moderate latitude for judgment regarding attainment of a standard or in selecting appropriate items.

Unavoidable Hazards:

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

Involves routine and frequent exposure to bright/dim light; dusts and pollen.

Safety of Others:

Safety of others refers to the level of responsibility for the safety of others, either inherent in the job or to ensure the safety of the general public.

Requires no responsibility for the safety and health of others.

Requires an Associate’s Degree or specialized courses/training equivalent to satisfactory completion of two years of college in Accounting, Bookkeeping, or closely related area or requires 2 plus years full time cash handling, points of sale, or bookkeeping experience.

Customer service or other closely related experience highly preferred.

Americans with Disabilities Act Compliance

The Town of Vienna is an Equal Opportunity Employer. ADA requires the Town of Vienna to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.