PUBLIC WORKS ANALYST

Bargaining Unit: SEMEA Non-Exempt

($6,637.37 - $8,067.76 / Month)

OR

SENIOR PUBLIC WORKS ANALYST

Bargaining Unit: SEMEMTA Exempt

($7,921.07 - $9,725.00 / Month)

ONE VACANCY, MAY BE FILLED AT LOWER OR HIGHER LEVEL

(Depending on Qualifications and Experience)

FILING STATUS – OPTION I – PUBLIC WORKS ANALYST (To Candidate: Be Specific)

OPTION II – SENIOR PUBLIC WORKS ANALYST (To Candidate: Be Specific)

DEFINITION

Under the direction of and assigned by Public Works Director, performs a wide variety of highly responsible and complex administrative, analytical and professional functions to assist City departments, actions, events and operations on a variety of assigned projects and programs; develops and undertakes large scale administrative and technical assignments with Citywide impact; recommends and refers essential matters which involve policy decisions, technical questions, contracts, grants, strategic communications and unusual public relations problems to City Manager, Department Heads and management staff; participates in assigned administrative processes, procedures, and programs and provides information and assistance to the public regarding the assigned programs and services; performs other duties as assigned.

SUPERVISION RECEIVED AND EXERCISED

Supervision is provided by the Public Works Director. Supervision is not exercised by the Analyst classification, but Supervision is exercised over Staff in the Department by the Senior Analyst classification.

ESSENTIAL DUTIES:

Duties may include, but are not limited to, the following:

• Examines, analyzes, and implements a variety of data, including municipal policies, procedures, organization, finance, and services; prepares reports, recommendations and findings and provides input to program and policy decisions; collects and monitors a variety of reports, analyses, data and information to be utilized for City planning and program development; prepares and presents forecasts of effects of pending legislation, policy and procedure changes; operates a computer.
• Interprets and applies data, policies and procedures, laws, regulations, and City ordinances and explains them to the public; reviews and responds to citizen complaints.
• Plans, prepares, and administers new City programs and services; determines program activities; communicates and confers with program and project teams and contractors; establishes schedule and project timelines; monitors performance; records project activity progress and completion; prepares project summary reports and records.
• Identifies, applies for and oversees grant opportunities to secure funding for City projects.
• Has direct oversight over contract administration to ensure compliance & service delivery.
• Prepares staff reports and summaries relating to various projects and programs for staff, presentations and briefings to City Council and Commissions; prepares complex reports, correspondence, memos and contracts.
• Investigates, interprets, analyzes, and prepares recommendations on new or proposed programs, grants and services; gathers data and information from a variety of sources; prepares correspondence, reports, charts and graphs.
• Assists in budget preparation for City departments; prepares budget outlook for planned and assigned programs and projects; analyzes and monitors department expenditures and revenue.
• Administers vendor and project contracts and provides oversight and guidance on tasks for contract staff; assists in the development of contract terms.
• Represents City administrator at assigned regional events and meetings.
• Performs related duties as assigned.

JOB REQUIREMENTS

Knowledge:

• Principles of municipal administration, accounting and auditing, and budget and grants management.
• Related laws, ordinances, and regulations.
• Principles of research, statistical analysis, and report preparation.
• Information and data processing systems/applications.

Competencies:

• Professional/Technical Expertise – May have a basic familiarity with knowledge and skill.
• Gathering and analyzing data – Fact finding, analyzing, and interpreting quantitative and qualitative data
• Legal and Regulatory Navigation – Knows and stays current on the relevant laws and regulations that pertain to the job.
• Critical thinking - Shows insight into the root-causes of problems or issues.
• Continuous Learning – Develops knowledge, skills, and abilities that are presently needed in their job.
• Integrity and ethics – Take responsibility for their actions.
• Innovation – Readily spots/identifies current opportunities for improvement.
• Action and result focus – Gets things done well and efficiently.
• Presentation Skill – Delivers clear, organized, and persuasive messages.
• Involving Others – Identifies key stakeholders in the success of a project or process.
• Influencing – Persists tactfully in promoting a position, adjusting style to fit the situation.
• Customer Focus – Explores options and pursues solutions until customers are satisfied.
• Leadership – Creates a positive work environment in which all are motivated to do their best.
• Teamwork – Understands one’s role on the team and does whatever is needed to make the team a success.
• Project Management – Ensures clear definition of project goal and criteria for success.
• Process improvement - Benchmarks best practices in the industry, knows what to measure and how to measure it for tracking quality, quantity, schedule, resources utilization, and customer feedback.
• Leveraging technology – Stays current on new developments and trends in technology.
• Attention to detail – Shows high level of care and thoroughness in handling the details of the job.

MINIMUM QUALIFICATIONS

Public Work Analyst

Experience:

Three (3) years of professional administrative, analytic, or budgetary experience, preferably within a municipality or government agency.

Education:

Bachelor’s degree from an accredited college or university with major coursework in business administration, public administration or related field.

Senior Public Work Analyst

Experience:

Five (5) years or more of hands-on, direct professional public works, general administrative, analytic, or budgetary experience, preferably within a municipality or governmental agency.

Education:

Masters level degree from an accredited college or university with major coursework in business administration, public administration, urban planning or related field is desirable.

Licenses and Certificates:

Possession of a California driver's license.

PHYSICAL DEMANDS AND WORKING CONDITIONS

The physical demands and work conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position Status

This position is designated as Non-Exempt, or Exempt (depending on what level the vacancy is filled) under the provisions of the Fair Labor Standards Act.

Physical Demands:

• Required to sit, talk, and hear.
• Occasionally required to stand, walk, stoop, crouch and reach with hands and arms.
• Occasionally lift and/or move up to 25 pounds.
• Vision abilities required to perform office machine operations.

Working Conditions:

• Perform sedentary work.
• Noise levels normal for an office setting.

References:

• Three Professional and Personal References Required. References will not be contacted in the preliminary stages of this recruitment, and not without notice.