Part-time Development Assistant

Position Overview

The Part-time Development Assistant plays a vital role in supporting the daily operations of the development team. This position is responsible for a variety of administrative and project-based tasks that ensure the smooth execution of fundraising, donor relations, and event activities. The ideal candidate is detail-oriented, proactive, and able to manage multiple priorities in a fast-paced environment.

Schedule: 20 hours per week, primarily worked within WABE’s regular business hours.

Key Responsibilities

Gift Acknowledgements:

Prepare and send timely thank-you letters and receipts to donors, ensuring all contributions are properly recognized.

Cornerstone Mailings and Invitations:

Coordinate the production and distribution of Cornerstone mailings, event invitations, and other donor communications.

Event Support:

Conduct guest list research and manage RSVPs for events.Lead post-event follow-up, including thank-you communications and data updates.Provide on-site assistance during events, supporting logistics and guest needs as required.

CRM Data Entry and Management:

Enter and maintain accurate records in the CRM system, including notes from consultants (ie Cox Curry,Grantsscribes) and Planned Giving (PG) data.Assist with regular data audits and clean-up to ensure donor information is current and reliable.

Donor Research and Data Maintenance:

Research prospective donors and update contact information as needed.Maintain the integrity of donor records by identifying and correcting discrepancies.

Reporting:

Assist in the preparation of weekly and monthly reports for development activities, fundraising progress, and event outcomes.General Administrative Support:Provide day-to-day administrative assistance to the development team, including scheduling, document preparation, and responding to inquiries.Support special projects and other duties as assigned by the development leadership.

Qualifications

Education: Bachelor’s degree or equivalent experience preferred.Experience: Prior experience in nonprofit development, fundraising, or administrative support is a plus.

Skills:

Strong organizational and time management abilities.Excellent written and verbal communication skills.Proficiency with CRM databases (e.g., [CRM_SYSTEM]), Microsoft Office Suite, and email platforms.Ability to handle confidential information with discretion.Flexible and adaptable to changing priorities.

Additional Requirements:

Occasional evening or weekend work may be required for events.Ability to work collaboratively with team members and interact professionally with donors and stakeholders.

Work Environment & Physical Demands:

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Individuals may need to sit or stand as needed. May require walking primarily on a level surface for periodic periods throughout the day. Reaching above shoulder heights, below the waist or lifting as required (up to 20 lbs.), filing documents or store materials throughout the workday. Proper lifting techniques required. For the most part ambient room temperatures, lighting and traditional office equipment as found in a typical office environment.  

WABE is an Equal Opportunity Employer