Nature of Work
This position supports City Council Member Zack Zappone, District 3.


specific checks and controls, and, if not detected, errors could cause embarrassment to the Council Member.

Supervision
This "at-will" position serves at the pleasure of the Council Member, under their direct supervision. Work is performed with independence within the framework of current requirements of the supervisory Council Member.


General Functions

• Organizes the Council Member’s entire calendar – including scheduling new appointments/meetings, ensuring the Council Member is available to meet the obligations of serving on various boards and commissions, and helping to decide whether to accept or decline invitations to various community events depending on the Council Member’s availability.
• Complete background work for policy proposals and other legislative affairs. This work includes:
  o researching the policies of other cities;
  o analyzing relevant data and other information as it pertains to the Council Member’s proposals or agenda;
  o producing memoranda, briefing papers, and other supporting documents necessary for advancing proposals through the Council’s legislative process; and
  o preparing presentations and informational materials on proposals.
• Serves as supporting staff person when Council Member chairs a Council standing Committee. This work includes:
  o organizing the committee’s agenda for its monthly meetings, and
  o coordinating with other City staff and community members to provide the briefings and presentations that the committee will receive during the meeting.
• Assists Council member in keeping connected to the community. This work includes:
  o keeping up communications with constituents, community groups, and other City entities
  o responding directly to constituent calls/emails/letters,
  o handling correspondence to furnish or request information,
  o preparing and distributing media releases and statements,
  o writing speeches for the Council Member, and
  o handling community outreach through the Council Member’s social media accounts and through other media modes like electronic newsletters.
• Documents correspondence from constituents and members of the community, responds to public records requests, develop and maintains filing systems or procedures for various records, and interfaces with the City’s legislative organizing software, OnBase.
  

Requirements of Work

• Modern office and administrative practices, procedures; and records maintenance and retention procedures. Considerable knowledge of scheduling and time-management.
• Some knowledge of legislative and administrative systems.

• Research and analyze relevant constituent issues, to track the status of legislation, and prepare briefings and materials.
• Perform multiple tasks accurately and efficiently under time constraints.
• Work both independently and cooperatively.
• Exercise professional judgment and maintain confidentiality.
• Keep records and prepare reports.
• Comfortably speak/present in public settings.
• Take detailed notes during meetings or briefings/hearings.
• Identify and monitor issues specific to the district the Council Member represents.
• Plan and organize community events for Council Members.
  
  Physical Requirements
• Work is conducted primarily in an office setting but may include visits to external agencies and business locations. It also involves frequent attendance at meetings, including many that are conducted outside of regular work schedule, to include some irregular hours. Employee is expected to communicate verbally, in person and by telephone. A computer terminal is used, and this requires the use of repetitive arm-hand movements.

Any combination of education and experience which would provide the required knowledge, skills, and abilities, is qualifying. Generally, this will include:
• High school diploma or its equivalent, plus relevant work experience (each year of relevant work experience may be substituted for a year of preferred education); OR
Behavioral Standards