Position Summary:

The Pre-Weigher is responsible for accurately weighing, dispensing, labeling, and staging raw materials used in the manufacturing of cosmetic and OTC products. This role ensures materials are prepared in accordance with approved batch records, standard operating procedures, and current Good Manufacturing Practices (cGMP) to support efficient and compliant manufacturing operations.

This position focuses on material accuracy, inventory control, batch documentation, and material traceability while maintaining compliance with quality standards, safety requirements, and regulatory expectations.

Key Responsibilities:

Material Weighing & Dispensing

Accurately weigh and dispense raw materials according to approved batch records, formulas, and production schedules.

Verify material identity, lot numbers, quantities, and expiration dates prior to dispensing.

Operate scales and weighing equipment in accordance with company procedures.

Prepare and stage materials for manufacturing in accordance with production requirements.

Ensure materials are accurately labeled and identified throughout the dispensing process.

Batch Documentation & Recordkeeping

Complete batch documentation accurately and in a timely manner.

Record material quantities, lot numbers, and dispensing information in accordance with Good Documentation Practices (GDP) and ALCOA+ principles.

Review batch records and documentation for completeness and accuracy.

Maintain organized and audit-ready records.

Immediately report documentation discrepancies or errors.

Inventory Control & Material Management:

Assist with material movement and inventory transactions related to dispensing activities.

Maintain proper inventory control and material traceability.

Monitor material status and identify expired, damaged, or non-conforming materials.

Assist with cycle counts and inventory reconciliation activities as required.

Ensure proper segregation of approved, quarantined, and rejected materials.

Equipment & Work Area Maintenance:

Operate and maintain weighing and dispensing equipment in accordance with company procedures.

Perform routine cleaning and sanitization of dispensing equipment and work areas.

Ensure dispensing rooms and staging areas are organized and maintained in accordance with housekeeping standards.

Report equipment malfunctions or maintenance concerns promptly.

Quality & Regulatory Compliance:

Follow current Good Manufacturing Practices (cGMP), standard operating procedures, and company policies.

Ensure compliance with approved manufacturing instructions and batch records.

Support Quality Assurance (QA) and Quality Control (QC) activities as required.

Participate in internal audits and inspection readiness activities.

Maintain a high level of attention to detail and product quality.

Cross-Functional Collaboration

Work with:

Pre-Weigh Supervisor for daily scheduling and workflow priorities

Production and Compounding for manufacturing schedules and material requirements

Warehouse and Supply Chain for material availability and inventory management

Quality Assurance (QA) for compliance and documentation requirements

Quality Control (QC) for material sampling and testing requirements

Assist in maintaining effective communication between departments to support manufacturing operations.

Continuous Improvement:

Participate in initiatives designed to improve dispensing accuracy, efficiency, and operational performance.

Identify opportunities to improve material handling and inventory processes.

Support implementation of process improvements and best practices.

Promote a culture of safety, quality, and continuous improvement.

Qualifications:

Education

High School Diploma or GED required.

Additional education or technical training in manufacturing, chemistry, or related disciplines preferred.

Experience:

1–3 years of manufacturing, material handling, inventory control, or dispensing experience preferred.

Experience in cosmetic, pharmaceutical, OTC, food, or consumer packaged goods (CPG) manufacturing environments preferred.

Experience working in cGMP-regulated environments preferred.