About the Role:

The HR Assistant plays a crucial role in supporting the human resources department by managing administrative tasks and facilitating smooth HR operations. This position is responsible for maintaining employee records, assisting with recruitment processes, and ensuring compliance with company policies and legal requirements. The HR Assistant acts as a point of contact for employees regarding HR-related inquiries and assisting with training and employee engagement activities. By efficiently handling day-to-day HR functions, the HR Assistant contributes to creating a positive work environment and supports the overall organizational goals. This role requires strong organizational skills, attention to detail, and the ability to communicate effectively with diverse teams across the company.

Minimum Qualifications:

• High school diploma or equivalent; Associate’s degree in Human Resources or related field preferred.
• Basic understanding of HR principles and employment laws applicable in the United States.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams). Testing may be administered.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent verbal and written communication skills.

Preferred Qualifications:

• Experience using HR information systems (e.g., Workday, ADP, BambooHR).
• Previous experience in an HR support or administrative role.
• Familiarity with payroll and benefits administration processes.
• Certification such as PHR (Professional in Human Resources) or SHRM-CP (Society for Human Resource Management - Certified Professional).
• Ability to handle sensitive and confidential information with discretion.

Responsibilities:

• Maintain and update employee records in the HR information system accurately and confidentially.
• Assist in the recruitment process by posting job openings, screening resumes, scheduling interviews, and communicating with candidates.
• Support onboarding activities for new hires, including preparing orientation materials and coordinating with relevant departments.
• Respond to employee inquiries regarding HR policies, benefits, and procedures in a timely and professional manner.
• Coordinate and assist with employee training sessions, performance review processes, and company events.
• Ensure compliance with federal, state, and local employment laws and company policies.
• Prepare HR documents such as employment contracts, offer letters, and termination paperwork.
• Assist all of HR department administrative needs.

Skills:

The HR Assistant utilizes strong organizational and administrative skills daily to maintain accurate employee records and support recruitment and onboarding processes. Effective communication skills are essential for responding to employee inquiries and coordinating with various departments to ensure smooth HR operations. Proficiency with HR software and Microsoft Office tools enables efficient data management and reporting. Attention to detail is critical when preparing HR documents and ensuring compliance with employment laws and company policies. Additionally, interpersonal skills help the HR Assistant foster positive relationships with employees and contribute to a collaborative workplace culture.

Supervised by: Employee Relations Director