Winchester Cardiology and Vascular Medicine is seeking a motivated Health Information Management Specialist. This role supports the delivery of quality patient care by accurately managing medical records, maintaining confidentiality in accordance with HIPAA, and assisting staff, physicians, and patients with professionalism and a positive attitude. This role requires strong communication skills, attention to detail, and the ability to work with electronic systems and medical terminology.

Essential Duties and Responsibilities

• Prepare and organize medical records for clinic and imaging appointments to ensure providers have all necessary information.
• Scan medical histories and related documents into patient charts in the correct order, following department standards.
• Locate, retrieve, and distribute medical records to physicians, departments, and staff as requested.
• Ensure accurate and efficient document flow throughout the office.
• Utilize computer tools, including the Epic EMR system, to access charts, verify information, and manage patient communication tasks.
• Maintain full compliance with HIPAA regulations and protect patient confidentiality at all times.
• Sort and distribute incoming faxes efficiently.
• Communicate with staff regularly to ensure timely completion of assigned tasks.
• Recommend improvements to enhance departmental workflow, productivity, and efficiency.
• Perform additional duties as assigned to support departmental operations.

Schedule

• Monday through Friday, 8:00 AM to 4:30 PM.

Benefits

At Winchester Cardiology and Vascular Medicine, we value our employees and offer a comprehensive benefits package designed to support your well-being, work-life balance, and financial future. Our benefits include:

• Affordable Health Coverage – Choose from medical, dental, and vision insurance plans with low premiums. We also offer medical insurance options at no cost to the employee.
• Generous Paid Time Off (PTO) – Accrue 3+ weeks of PTO per year.
• Paid Holidays & Extra Time Off – Receive 7 paid holidays and 2 additional half-days.
• 401(k) Retirement Plan – Receive an annual 3% employer contribution to your 401(k), regardless of whether you contribute.
• Exclusive Employee Perks Program – Access savings on thousands of items, including concert tickets, amusement parks, travel, retail discounts, and more!
• Supplemental Health Coverage – Additional coverage options are available to customize your benefits package and provide extra financial protection.

Qualifications

• High school diploma or equivalent.
• Excellent interpersonal communication skills.
• Basic knowledge of medical terminology and common medical abbreviations.
• Proficiency in using computers, telephones, fax machines, and other standard office equipment.
• Strong organizational skills with the ability to prioritize tasks appropriately and maintain accuracy and integrity in all work.
• Physical ability to lift and carry up to 15lbs.
• Strong understanding of HIPAA guidelines with the ability to maintain strict confidentiality and privacy of patient information.
• One (1) year of experience in a medical office, clinic, or other healthcare setting preferred

All employees of Winchester Cardiology and Vascular Medicine P.C. are required to comply with company protocols regarding COVID-19 and other infectious diseases. This includes adherence to vaccination policies, safety measures, and any additional health protocols established to protect the well-being of patients, staff, and the community.

At Winchester Cardiology, we are committed to maintaining a diverse and inclusive workplace where all employees are treated with respect. We are an Equal Opportunity Employer and consider all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law. In line with this commitment, we provide reasonable accommodations for individuals with disabilities to ensure equal opportunity in the application and interview process. Please contact us at tchandle@valleyhealthlink.com to request an accommodation.