Job Summary

The HIM Analyst will help achieve the organizational and department goals for the management of health information which includes supporting the completeness, accuracy, integrity and privacy of the medical record documentation in a timely manner to be readily accessible for patient care. The HIM Analyst works closely with administrative, quality, clinical, and IT staff, including cooperative efforts to develop and sustain quality clinical/medical records to support the integration of HIM technologies. The Analyst will also ensure compliance with privacy, HIPAA, and other applicable federal, state and county regulations pertaining to HIM.

Compensation

We are committed to providing wage ranges for all open positions. Please note that the specific compensation for this role will be determined based on experience, education and internal equity considerations. The hourly wage range for this position is: $20.27-28.61. This range reflects the base salary for this position.

Key Accountabilities

• Analyze and validate patient records for completeness, accuracy, and compliance with regulatory standards. Follow-up with appropriate personnel to ensure records are completed.
• Provide exemplary customer service for incoming phone and email requests, including requests for priority dictations, as well as problem-solving for any issues that cannot be resolved by the outsource company. Communicate professionally by phone, email, in person and with co-workers.
• Assist with release of information (ROI) requests in accordance with HIPAA and organizational policies.
• Prepare documents for scanning. Scans and verifies all documents with 98% accuracy and within a defined timeframe.
• Responsible for enrolling patients and answering questions regarding MyHealth Portal.
• Provide access to medical record information through internally defined release of information processes. This includes scheduling medical record review by outside auditors.
• Participate in external and internal audits and contribute to quality improvement initiatives.

Qualifications

• High School diploma or equivalent
• Strong computer skills and ability to learn quickly
• Problem-solving abilities
• Previous Customer Service
• Must be able to speak, read, and write English proficiently to ensure safe and effective communication in a healthcare environment

Preferred Qualifications

• Health Information Technology Associate Degree
• RHIA or RHIT certified
• Medical terminology and anatomy knowledge
• Medical Records experience within an HIM Department

Schedule

• Full-Time 80hrs/2wks
• Onsite in Northfield, MN
• Hours: 8:00 am to 4:30 pm

Benefits Include

• Eligible for Shift Differential Pay in addition to base wage
• Paid Time Off accrued starting on first paycheck
• Medical, Dental, and Vision (discount plan) coverage
• Flexible Spending Accounts
• Life, AD&D, and Disability Insurance
• Pension Plan (PERA) with 7.5% employer match
• Optional 457(b) Retirement Plans
• Tuition Reimbursement
• Loan Forgiveness Eligibility – PSLF + MN state programs for qualifying roles
• Employer-Provided Certifications + Continuing Education
• Additional perks: Qualified Bilingual Staff Program, Employee Assistance Program, and discounts on cafeteria, scrubs, and OTC pharmacy items

About Us

Northfield Hospital + Clinics is a trusted, independent healthcare system with more than 800 employees. We’re recognized for our collaborative work environment and strong commitment to high-quality patient care and community impact. We’re proud to be named to Becker’s 2025 list of “100 Great Community Hospitals." Our services span the full spectrum of hospital and clinical care, with our main hospital located in Northfield, MN, and primary and specialty clinics in Northfield, Lakeville, Farmington, Faribault, and Kenyon—along with Urgent Care locations in both Northfield and Lakeville. We offer care across 48 specialties and serve patients at 22 locations throughout the south metro and southern Minnesota.

Whether you're just starting your career or bringing years of experience, you'll find meaningful opportunities, supportive teams, and a chance to make a real difference here.

*This posting is not a complete list of duties or responsibilities. Job functions, schedules, and terms of employment may change in accordance with applicable laws, policies, and agreements.