Spvr Payroll

Position Highlights:

• Supervises and coordinates the Cancer Center’s payroll process.
• This position is also responsible for (a) ensuring accurate and prompt filing of all regulatory filings; (b) ensuring all internal filing and reporting is in accordance with regulatory and Center policies; (c) ensuring the integrity and confidentiality of the payroll system is maintained at all times and that the system is balanced and reconciled; (d) providing training, supervision and counseling to staff; and (e) monitoring work flow within the payroll area.

Responsibilities:

• Supervises the bi-weekly payroll process and is responsible for the timely and accurate preparation of the Center’s payroll. This includes the following functions:
  • Make changes, as approved, to the payroll system that are required to run payroll.
  • Balance KRONOS system. Ensure the transfer of hours from KRONOS to Lawson is correct.
  • Review Lawson adjustments prepared by Payroll Specialist for accuracy. Ensure all adjustments are processed in the next payroll cycle. Balance the Lawson system to ensure all adjustments have been processed correctly.
  • Review edit reports prior to processing payroll. Ensure all rejects and unusual items are researched and corrected prior to payroll processing.
  • Review reports generated as a result of payroll processing. Ensure that the payroll system is in balance. Any out-of-balance situations and unusual items should be communicated to the Accounting Manager immediately.
  • Ensure checks and direct deposit forms are processed and delivered to employees within the required deadlines.
  • Supervise the manual check process. Review checks for accuracy and ensure all manual adjustments related to the manual check are prepared and input into the payroll system for the next payroll cycle. Ensure checks are presented to Accounting for review at least one hour before the check is to be disbursed.
  • Review employment verifications for accuracy and ensure they are completed with one week of receipt.
  • Continually challenge the payroll process and recommend improvements to the Accounting Manager.
  • Supervise the Payroll Specialists and Payroll Clerk. Provide system training and professional counseling. Prepare evaluations within the required timeframe.
  • Prepare all regulatory reports relating to payroll, including 941, State Unemployment filings and Workers’ Compensation filings. Assist the Staff Accountant, as needed, with the annual reporting for abandoned property.
• Perform bi-weekly balancing of the Lawson payroll system by 5:00 p.m. of the following day. Notify the Accounting Manager and Information Resources immediately of any out-of-balance situations.
• Make that KRONOS is monitored daily for unusual or missed events. Follow up immediately on any such incidents.
• Work closely with Financial Systems Analyst, Benefits and HRIS to ensure all data is maintained within the system, reports and payroll files to accommodate all external reporting requirements (State and Federal) and comply with internal policies.
• Provide a resource to IRD at night and weekends when issues arise with KRONOS.
• Provide KRONOS support to departments.
• Coordinate the fiscal year close with Financial Systems Analyst and the Senior Accountant to ensure all required system changes are made and year-end accruals are handled appropriately.
• Complete all assigned schedules relating to the year-end audit (as needed) and tax forms in accordance with the established calendar.
• Coordinate the calendar year close with Financial Systems Analyst and HRIS to ensure all required system changes are made at the proper time.
• Has a thorough understanding of the W-2 process and coordinates the preparation of W-2's. Throughout the year makes sure that all payroll transactions are handled correctly for W-2 purposes. Ensures W-2's are distributed by January 31 of each year.
• Ensure all reporting required as part of the W-2 process is completed within the IRS timeframes.
• Learn the Lawson payroll system and KRONOS time and attendance system. Be able to perform all functions necessary for the payroll process. Keep abreast of system updates and assist with system maintenance when assigned. Ensure all modifications are tested prior to being placed in production.
• Has an in-depth understanding of the Center's payroll and applicable human resource policies and procedures.
• Assist the Accounting Manager and Director of Finance with various projects and analysis as assigned.
• Always respect the confidentiality of employee payroll information in performing job duties.

Credentials and Experience:

• High School Education required
  • AA, AS or BA in Business preferred
• Three or more years in payroll field, preferably in a hospital.
• Prior supervisory and general ledger experience is highly desirable.