DEPARTMENT: Accounting

REPORTS TO: President

DATE: March 26, 2025

JOB SUMMARY

The function of the Division Controller is to ensure all company financial records are controlled and maintained in an accurate fashion or manner and timely basis; and to serve as the main source of all financial reporting, planning and analysis. This position provides timely feedback to the management team and corporate on the financial state of Geartec

DUTIES AND RESPONSIBILITIES

The following represents a list of essential duties and responsibilities.

• Develop and report operational metrics including, direct labor efficiency, direct to indirect ratio, on time delivery, machine utilization and overtime cost/hours
• Maintain general ledger and trial balance.
• Hold weekly and monthly meetings with the Management Team to review the Flash Reports, and the actual financial performance compared to the annual business plan/budget.
• Prepare the depreciation and amortization schedules.
• Prepare monthly and year-end financial statements in a timely fashion as required by the President and/or United Stars.
• Ensure transactional information and daily data is collected and posted in an accurate and timely manner. Maintain and provide for security of all financial files, books, records, and computer data.
• Perform timely and corrective actions as necessary to refine processes and ensure that the Company remains financially sound.
• Manage A/R & A/P, billing and collections. Monitor accounts receivable and follow up on past due invoices. Perform collection calls
• Ensure that the overall relationship with outside vendors including contracts and purchase orders and negotiating terms and conditions, are all being managed properly.
• Implement accounting policies and procedures to be followed by all employees and ensure compliance.
• Reconcile the bank accounts monthly. Immediately correct any errors. Review and monitor daily deposits.
• Ensure accuracy of inventory. Enter necessary inventory

adjustments as needed

• Verify vendor invoice accuracy and comply with vendor payment terms.
• Prepare and file tax forms including sales tax, etc.
• Provide support and expertise for Job Boss.
• Partner with outside vendor for IT support
• Partner with Human Resources Director at United Stars for Human Resources related functions