JAIL CASHIERING ADMINISTRATOR

(Fiscal Administrator)

Salary may be negotiable within the range listed above, based on position requirements, and successful candidate's qualifications, subject to appropriate authorization.

This recruitment is being held to establish an Open Eligible List to fill a vacancy in this class until the next recruitment.

Applications will be accepted on Friday, April 3, 2026, on a continuous basis and may close as early as 11:59 p.m. (PST) on the day the needs of the department are met. Applicants are encouraged to apply immediately.

POSITION/RECRUITMENT INFORMATION
This recruitment is open to the public and being held to establish an open eligible list to fill vacancies in this class until the next recruitment. The eligible list established may also be used to fill positions in similar/or lower classifications. The current vacancies are within the Orange County Sheriff's Department (OCSD); however, the eligible list may also be used by other County of Orange agencies or departments to fill their vacancies.

SHERIFF-CORONER

The Orange County Sheriff's Department is the fifth largest Sheriff's Department in the nation, offering a rewarding career with the opportunity to serve Orange County in diverse assignments. The Sheriff’s Department is composed of over 4,000 sworn and professional employees and has 19 separate budgets totaling over $1.2 billion. The core services of the Department include jails, patrol, criminal investigation, forensic science, coroner, court security, service of civil process, records, property and evidence, personnel, systems, financial, communications, technology, and emergency management. You can learn more about the Sheriff-Coroner Department by clicking here

THE OPPORTUNITY

The Financial/Administrative Services Division seeks a highly motivated, creative, and results oriented professional to provide value-added services to its Jail Cashiering Unit. This unit is a 24-hour, 7 day per week operation located inside two secure Orange County Jail Facilities: Theo Lacy Facility and the Intake Release Center. This position will interact with inmates daily and must be able to work rotating day or night shifts, weekends, and holidays. The ideal candidate must be able to multitask and work in a fast-paced environment, overseeing transaction related to inmate accounts at the various Sheriff’s jail facilities and providing payroll services assistance to approximately 4,000 Sheriff employees.

Candidate will work in a 24-hour/7 day per week operation and must be able to work rotating day or night shifts, weekends, and holidays.

ORANGE COUNTY SHERIFF’S DEPARTMENT IS SEEKING AN INNOVATIVE, PRODUCTIVE TEAM MEMBER WHO POSSESSES EXPERIENCE IN:

• Manage a team performing routine or complex accounting transactions.
• The management team creates and assigns the schedules to the Jail Cashiering Unit. The staff are physically assigned in the correctional facilities and work in a 24-hour/7 day per week operation and must be able to work rotating day or night shifts, weekends and holidays.
• Assist staff in setting goals and monitoring progress as well as preparing written evaluations.
• Analyzing and interpreting County Employee Memorandum of Understandings (MOU’s) to ensure accurate employee compensation.
• Prepare and complete complex financial reports which require researching, compiling, and analyzing data from various systems including CAPS+ System, ERMI, Monarch, Human Resource Data Portal, Sheriff Shared Data System (SDS), OC Time, InTime and other Financial Systems.
• Research policies and procedures as well as review past practices when resolving issues and adopt best practices.
• Skilled in handling challenging interpersonal situations and de-escalating conflicts with professionalism.
• Respond to inquiries form County staff, vendors, State, Federal and the general public.
• Troubleshooting operational issues and facilitating or attending meetings when necessary.

IF YOU ARE SELECTED FOR THIS EXCITING POSITION, YOU WILL HAVE THE OPPORTUNITY TO:

• Provide day to day oversight by planning, organizing, and implementing strategic leadership within the Jail Cashiering Unit.
• Managing high volume cash transactions, including deposits, withdrawals, bail and bond payments, and ensuring daily reconciliation at two jail facility locations with operational hours 24 hours a day, seven days per week.
• Effectively communicate and coordinate with sworn staff in a jail facility to complete routine operational task.
• Implement and enforce internal controls to mitigate financial risk in cash-handling operations.
• Monitoring and analyze Jail Cashiering Unit expenditures and revenues against budgets and provide monthly reports, trends, and cost saving methods.
• Assist the payroll unit in review and approval of Payroll Timesheet Adjustments (TADJ’s) and special projects as requested.
• Track and maintain department assets and complete biennial inventory.

THE IDEAL CANDIDATE WILL POSSESS EXTENSIVE EXPERIENCE IN THE FOLLOWING COMPETENCIES:

• Strong accounting knowledge and experience.
• Understanding of the California Public Records Act request and court dispositions process to ensure that the Sheriff’s Department is in compliance with labor laws, County policies and Memorandum of Understandings (MOU’s).
• Assist in preparing and reviewing cash deposits.
• Excellent communications skills and ability to interact with various levels of management and staff within the Department and representatives from other County, State or Federal agencies.
• Experience compiling or directing computations of financial data, conducting financial and cost/benefit analyses and clearly articulating findings to management to assist in making critical decisions.
• Experience in training and managing accounting and/or financial staff.
• Excellent writing skills and attention to detail.
• Knowledge of State and Federal Correctional guidelines, policy and procedures.

Leadership

• Guides and directs others towards meeting business objectives while encouraging openness, creativity, and innovation.
• Leads confidently by taking personal responsibility for decisions and actions.
• Confronts conflict directly and objectively with a goal of resolution for all parties.
• Aligns organizational vision with County strategic goals and department business objectives.
• Uses creativity and innovation in achieving business objectives.

Builds effective working relationships inside and outside the organization

• Promotes flexibility by planning for the effects of organizational change.
• Actively promotes teamwork by creating a culture and environment that supports individual and team empowerment.
• Displays departmental and/or county perspective in dealing with issues.

Effective Communication

• Presents ideas and complex materials clearly, concisely, logically, and persuasively both orally and in writing.
• Effectively communicates in public to a variety of audiences.
• Ensures timely, appropriate communication with others and routinely shares technical knowledge with others.

Problem Solving and Analysis

• Makes sound business decisions based on limited, complex, or contradicting information and relevant public service ethical principles.
• Gathers, analyzes, and applies information skillfully.
• Exhibits innovation and creativity in identifying and resolving problems as they occur.
• Works effectively individually or in a group problem-solving situation.

Results-Oriented

• Is accountable for personal performance and goal achievement and maintains sufficient skills and knowledge to perform all aspects of the job effectively.
• Has the ability to work in a fast-paced environment, multi-task, and meet deadlines on assignments.

Professional/Technical Competencies

• Current knowledge of Federal, State, and Local Legislation, policies, regulations, and issues that pertain to the technical and service aspects of the assignment.
• Current technical/professional knowledge of the complex principles, methods, standards, and techniques associated with the scope of work.
• Ability to conduct complex professional/technical research and analysis for assigned projects and to review the work of other professional/technical accounting staff.
• Possession of the required education, license(s) and/or certifications associated with the assignment.

PLEASE NOTE: The competencies listed above and in the job classification description under minimum qualifications will be used to select the ideal candidate. Your application and answers to the supplemental questions should be descriptive, concise and highlight the areas you have developed expertise, matching your professional experience with the specific competencies.

MINIMUM QUALIFICATIONS

Click here to learn more about the minimum qualifications for Fiscal Administrator classification.

Knowledge of

• Principles and practices of managing fiscal services programs and projects related to accounting, tax, auditing, medical billing, claims management, and collections
• Principles and practices of managing budget development and related programs and operations
• Principles and practices of managing financial planning and analysis, investment portfolio management, cost and revenue management, debt management, and cash management operations and programs
• Principles and practices of administering payroll and benefits programs
• Principles and methods of qualitative and quantitative research and analysis
• Principles and techniques of effective oral presentations and written reports
• Principles and practices of conflict resolution and negotiation strategies
• Best practices, trends, and emerging technologies
• Applicable federal, state, and local laws, codes, and regulations (based on assignment)

Ability to

• Effectively administer programs, projects, and activities, and serving as a subject matter expert in fiscal services areas related to accounting, financial planning and analysis, auditing, investment portfolio management, budget development and management, debt management, claims and disbursements, cost analysis, medical billing, cash management, taxation, collections, payroll, and benefits
• Research and analyze fiscal and regulatory data, identify issues, and make recommendations and provide solutions
• Monitor and interpret operational data, regulatory, and financial information and statistics
• Administer budgets and procurement processes, which may include negotiating contracts
• Recommend and apply policies and procedures
• Supervise and evaluate staff performance, including training and coaching staff, coordinating deadlines, prioritizing work demands, and assigning/monitoring work, as assigned
• Interpret and apply applicable laws, codes, regulations, and standards (based on assignment)
• Operate a computer and relevant software applications
• Communicate effectively and apply interpersonal skills when interacting with coworkers, supervisors, the general public, and others to sufficiently exchange or convey information and to receive work direction

Education and Experience

One (1) year of experience as a Fiscal Analyst or its equivalent with the County of Orange.

Or

Four (4) years of professional accounting/financial experience related to assignment.

A Bachelor’s degree in accounting, finance, business administration, or related field may substitute for one (1) year of the required experience.

A Master’s degree in accounting, finance, business administration, or related field may substitute for two (2) years of the required experience.

SPECIAL REQUIREMENTS

Must not have been convicted of a felony and must pass an extensive background investigation to the satisfaction of the Orange County Sheriff-Coroner. Background screening includes completing of a Personal History Form, interview with a background investigator, fingerprinting and may include a polygraph test. Some of the areas considered in the background screening include prior convictions, traffic violations, drug use and credit problems, employment history, professional references and education verification (i.e., degree, license, or official transcripts. Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the National Association of Credential Services (N.A.C.E.S.).

Physical and Mental Requirements

Possess vision sufficient to read standard text and a computer monitor and to drive a vehicle; speak and hear well enough to communicate clearly and understandably in person to individuals and groups and over the telephone; possess body mobility to stand, sit, walk, stoop and bend routinely to perform daily tasks and to access a standard office environment; possess manual dexterity sufficient to use hands, arms and shoulders repetitively to operate a keyboard, utilize office equipment and to write and drive; use a County approved means of transportation.

Environmental and Working Conditions

Possess the ability to independently reason logically to analyze data, reach conclusions and make recommendations; possess the ability to remain calm and appropriately focused in rapidly changing and difficult situations involving conflict, complex issues, controversy and diverse stakeholder groups and interests; possess the ability to deal calmly and effectively with emotional interactions. Function effectively in a standard office environment.

SELECTION PROCEDURES

Applications must emphasize all the areas in which you have expertise and accomplishments in the specific competencies related to the position, as applications will be screened to identify the most qualified candidates.

Human Resources |Minimum Qualifications

Sheriff Human Resources screens all applications to identify the most qualified candidates for the position based on the skills required to meet the needs of the Department. After the initial screening, the qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the competition.

Application / Supplemental Rating: (Refer/Non-Refer)

Application materials will be rated by a panel of subject matter experts for those qualifications most needed to perform the duties of the job. The more qualified candidates will be referred to the next step.

The information you provide will be rated, so please be descriptive and thorough in your response. "See Resume" is not a qualifying response and will not be evaluated in lieu of the required information. Only the most successful candidates will be referred to the next step in the recruitment process.

Structured Oral Interview (Weighted 100%)

Applicants will be interviewed and rated by a panel of job knowledge experts. Each candidates rating will be based on responses to a series of structured questions designed to elicit the candidate's qualifications for the job. Only the most successful candidates will be placed on the eligible list.

Based on the Department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedures.

ELIGIBLE LIST

After all procedures have been completed, the Sheriff Human Resources will establish an eligible list of qualified candidates.

Veterans Employment Preference

The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy.

HOW TO APPLY

Only on-line applications will be accepted. Resumes will not be accepted in lieu of on-line applications. Application information must be current, succinct and related to the requirements in this job announcement. Your application should demonstrate your professional experience and education related to the specific qualifications/duties listed in this bulletin, including areas in which you have developed expertise.

Please click here for tips to complete your application.

EMAIL NOTIFICATION: Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in your application and use only one email account.

NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com". If your email address should change, please update your profile at www.governmentjobs.com.

FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions.

For specific information pertaining to this recruitment, contact Paige West at (714) 834-5859 or email at pwest@ocsheriff.gov

Click here to view the OC Sheriff's Department website