University of Delaware

Equal Employment Opportunity Statement

The University of Delaware is an Equal Opportunity Employer which encourages applications from Minority Group Members, Women, Individuals with Disabilities and Veterans. The University's Notice of Non-Discrimination can be found at http://www.udel.edu/aboutus/legalnotices.html
Job No: 504013
Work Type: Staff
Location: Newark, DE
Categories: Financial Services and Procurement

PAY GRADE: 28N

CONTEXT OF THE JOB:

The College of Arts and Sciences (CAS) is the largest college at the University of Delaware, comprising 22 academic departments, 2 academic centers, and 37 interdisciplinary centers, programs, and institutes across the arts, humanities, social sciences, and natural sciences., CAS plays a central role in the University’s academic mission, providing foundational coursework for all UD students and serving more than 8,400 undergraduate and graduate majors. CAS is home to over 520 full-time faculty who are nationally and internationally recognized scholars and innovative teachers. With annual sponsored research expenditures exceeding $40 million, the College supports significant interdisciplinary research and maintains outstanding teaching and research facilities. Supported by over 425 staff members and 45 postdoctoral fellows and researchers, CAS operates with annual expenditures of over $152 million and serves as a hub for interdisciplinary engagement, connecting the University with local, national, and global communities through research, creative activity, and public service.

Under the limited supervision of the Manager, Financial Processing and in coordination with the Unit Business Administrators, the Financial Processor II performs a complex range of financial activities. The principal emphasis is on the management of financial record activities associated with the procurement and financial operations of the College of Arts and Sciences. A high level of independent judgment is required to ensure financial record system accuracy, appropriate application of inventory control procedures, and University policy compliance.

MAJOR RESPONSIBILITIES:

Purchasing Management:

• Coordinates and books domestic & international travel for University faculty, students, and guests; ensuring university travel practices and guidelines are followed.
• Maintains detailed records of departmental funding and travel itineraries. Collaborate with departmental staff for specific needs and expectations.
• Administers and processes all purchasing requisitions to include purchase orders and non-PO payments such as honorarium, awards, payments to individuals and vendors, participant support/incentive, legal payment, patent, leased space, etc.
• Ensures that all contract and grant expenses are allowable, allocable, reasonable, and allocated as budgeted, in compliance with policies and procedures, and in collaboration with commodity approvers and the College’s Sponsored Programs Team.
• Processes requisitions for capital equipment in collaboration with commodity approver and CAS Research Administration. Identify and track fabrication transactions for capitalization, process journal vouchers for fabrication and coordinate asset inventory tagging with Department Business Administrators and CAS Research Administration.
• Maintains detailed and itemized receipts and supporting documentation for all transactions and expenses.
• Serves as the independent reviewer of all credit card transactions. Serve as a departmental/college liaison with UDs Procurement Department.
• Trains department/college credit card holders for compliance travel, research, and other applicable financial policies, procedures, and systems. Ensures all cardholders understand policies and procedures concerning credit card usage.
• Processes applications for department-issued/college-issued credit cards, cash advance cards, and other travel forms.

Travel & Business Hosting Management:

• Administers and processes all Travel and Business hosting requisitions to include travel request and reimbursement to individuals.
• Ensures that all contract and grant expenses are allowable, allocable, reasonable, and allocated as budgeted, in compliance with policies and procedures.
• Maintains detailed and itemized receipts and supporting documentation for all transactions and expenses.
• Serves as the independent reviewer of all credit card transactions. Serves as a departmental/college liaison with UDs Procurement Department.

Financial Management:

• Identifies financial errors including allocations and transactions and process the necessary forms to correct allocation of expenses to the appropriate fund.
• Allocates and transfers revenue and expenses between Department accounts by processing Journal Vouchers.
• Ensures timely processing of all transactions through weekly reporting and coordinates processing with approvers, commodity approvers and UD Procurement.
• Resolves any inquires made by faculty, staff, and students regarding travel, research, and other financial expenditures and payments. Escalates issues to supervisor or Department Business Administrator as needed.
• Creates ad-hoc reports and performs other job-related duties as assigned.

QUALIFICATIONS:

• High School diploma or GED, Associates degree preferred, and four years of related experience, or equivalent combination of education and experience.
• Ability to analyze and interpret financial data, make independent decisions and judgments in keeping with the level of the position.
• Ability to handle multiple assignments concurrently.
• Must have strong organizational skills with attention to detail.
• Ability to use Excel and procurement software.
• Knowledge of the principles and practices of office management.
• Knowledge of financial, accounting, grant, and administrative systems, policies and procedures preferred.
• Working knowledge of University financial and operating policies and procedures preferred. Familiarity with PeopleSoft is preferred.

Notice of Non-Discrimination and Equal Opportunity
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VI and VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.