Intramural Program Coordinator

Campus Recreation - Pennsylvania-Pittsburgh - (26000626)

The Intramural Program Coordinator plays a key role in leading, developing, and managing a vibrant slate of intramural sports and campus-wide recreational events that promote engagement, well-being, and community within the Pitt student body. This position oversees all facets of program planning, operations, marketing, and assessment to deliver inclusive and diverse opportunities that reflect the interests and needs of the Pitt community.

Primary responsibilities include the coordination and leadership of intramural sports leagues, tournaments, and special events, as well as signature campus-wide recreation programs that build school spirit and foster connection through play and competition. The coordinator ensures smooth operations by managing staff scheduling, risk management, program assessment, and facility reservations; and by aligning all efforts with the department’s values of equity, diversity, inclusion, and accessibility.

In addition to intramurals and campus events, the coordinator provides support for Club Sports and the Esports facility and programs.
The coordinator works a flexible on-campus schedule, including evenings and weekends, to support high-quality programs and an exceptional experience for student participants and employees.

Job Summary

Creates and implements high-risk intramural, club, fitness, and recreation programs. Creates and implements facilities operations plans including staffing, facilities scheduling, and facility, FFE, and fitness equipment maintenance. Develops program or facility operational mapping to align with strategic plans. Develops policies and procedures guiding operations and continuous improvement efforts. Develops and implements risk management protocols and training to ensure safety. Manages marketing, social media outreach, and updates web site.

Essential Functions

• Autonomously creates, develops, organizes, and administers high-risk (e.g., aquatics and rock climbing) intramural, club, fitness, and recreation programs and facilities within campus recreation. Creates and implements facilities operations plans including staffing, facilities scheduling, and facility, FFE, and fitness equipment maintenance.
• Recruits, hires, trains, and supervises large student staff to lead program activities and facility operations.
• Develops success metrics, and mechanisms for evaluating and reporting success. Makes improvements based on data findings.
• Assesses risk related to program and facility operations, staffing, and maintenance. Creates and implements risk management procedures and guidelines training staff to ensure compliance. For example, ensures the safety of participants through the maintenance and quality of equipment, proper staff coverage, and safe playing conditions at all activities and facilities. Develops and
monitors risk management procedures, protocols, and training to minimize University exposure to legal liability.
• Creates programs and facility operations to achieve University, Wellness Team, and department mission in serving the university community as a whole and supporting student well-being and development. Reviews and analyzes new and current programming and facility operations; based on assessment, updates programs and facility operations to ensure customer satisfaction, continual improvement, and alignment with current and future trends.
• Develops and monitors the budget for associated high-risk programs and/or corresponding facilities operations. Fully responsible for budget area and stewardship in managing university funds to best meet current and changing needs. Prepares reports to share and review with leadership identifying opportunities for savings as well as assessing and planning for future budget needs.
• Updates website and manages marketing and social media outreach.

The job duties outlined in this job description include common job responsibilities for this title and level of jobs and are not intended to cover every duty. The University reserves the right to assign other duties to employees that are not listed in this job description.

Physical Effort

Work includes both administrative office tasks as well as extensive work in high-use, participant-centric fitness and recreation facilities requiring routine mobility within the office, the facilities (indoor and outdoor recreation spaces and sports fields), and around campus. Involves routinely moving throughout spaces (100 plus yards multiple times per shift), climbing ladders, and moving to and from facilities. Work includes lifting, carrying, and pushing/pulling/moving items (e.g., supplies, equipment, deliveries, etc.) up to 50 pounds. Occasionally needs to lift, carry, and pull/pull/move more than 50 pounds.

Assignment Category: Full-time regular

Job Classification: Staff.Campus Recreation Coordinator III

Job Family: Academic & Student Services

Job Sub Family: Student Services

Campus: - | Pittsburgh

Minimum Education Level Required: Bachelor's Degree

Minimum Years of Experience Required: 3

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday–Friday, 9 a.m.–5 p.m. (occasionally weeknights and weekends)

Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range: $42,000 to $49,000

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Required Documents: Resume, Cover Letter

Optional Documents: Not Applicable