Operations & Recruiting Support Assistant

Position Summary
KeenLogic is seeking a highly organized and adaptable Operations & Recruiting Support Assistant to support day-to-day business operations, recruiting activities, contractor management, and internal administrative functions. This role is ideal for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and is eager to contribute across multiple areas of the business. The position will primarily support operations and recruiting efforts, while also assisting with proposal-related tasks as needed.

Desired Qualifications

• 2+ years of experience in recruiting, operations, administration, project coordination, or related fields.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office Suite, SharePoint, and collaboration tools.
• Comfortable learning new technologies and business processes.
• Strong customer service mindset and professional communication skills.
• Ability to work independently while supporting multiple teams.

Key Responsibilities
Recruiting Support

• Conduct initial candidate screening calls and pre-qualification interviews.
• Review resumes and identify qualified candidates for open positions.
• Coordinate candidate interviews and scheduling with clients and internal stakeholders.
• Track candidate progress throughout the recruiting lifecycle.
• Maintain recruiting trackers, candidate databases, and applicant records.
• Collect references, certifications, portfolios, and other required candidate documentation.
• Support candidate communications, follow-ups, and onboarding coordination.

Operations & Administrative Support

• Review payroll submissions and assist with timesheet compliance tracking.
• Maintain and update internal trackers, dashboards, reports, and operational documentation.
• Ensure recruiting, onboarding, contractor, and proposal data is accurate, current, and properly maintained.
• Organize and maintain SharePoint sites, file structures, and document repositories to ensure information is easily accessible and properly stored.
• Perform data entry, auditing, and quality control reviews across internal systems and trackers.
• Assist with creating, documenting, and improving internal processes, workflows, and standard operating procedures.
• Identify opportunities to improve efficiency, organization, reporting, and team collaboration.
• Support leadership with operational research, special projects, and process improvement initiatives.
• Assist with developing new tools, templates, trackers, and reporting mechanisms to support business growth.
• Ensure company records, employee documentation, and operational files are maintained in accordance with internal procedures.
• Help create professional, organized, and scalable systems that improve visibility, consistency, and operational effectiveness across the organization.

Ideal Candidate

• Highly organized and dependable.
• Comfortable balancing recruiting, operations, and administrative responsibilities.
• Proactive and willing to take initiative.
• Strong attention to detail and follow-through.
• Adaptable and comfortable shifting priorities as business needs change.
• Interested in growing into recruiting, account management, operations, proposal management, or business development roles.