Data and Reporting Specialist

The Company: Pathways Vermont provides community-based mental health services and collaborative learning that centers people as the experts of their own lives. We strengthen our communities and the system of care by elevating the voices of lived experience.

Pathways Vermont is committed to a diverse workplace that reflects the communities we serve and is particularly interested in receiving applications from a broad spectrum of people interested in providing supportive social services to Vermonters including people with military experience, individuals with disabilities, and people of color.

The Role: The Data and Reporting Specialist is a key member of Pathways’ administrative team, responsible for supporting data collection, analysis, reporting, and quality assurance and improvement across all programs. This position requires a self-driven, meticulous, and detail-oriented professional who can balance technical accuracy with strategic insight. The specialist will collaborate closely with the Administrative Director to monitor and optimize program performance, ensure appropriate fund utilization, prepare thorough grant reports, track outcomes, and develop efficient data systems and processes. The position is supervised by the Administrative Director.

Available Positions: 1

Location: Remote

Schedule: Full-Time (35-40 hours weekly)

Supervised by: Director of Program Administration

Responsibilities

• Support data management systems to ensure accuracy, consistency, and compliance with funding and regulatory requirements.

• Compile and analyze program data to inform decision-making, improve performance, and demonstrate outcomes.

• Prepare regular and ad-hoc reports for internal use, funders, and partners.

• Support program staff in maintaining data integrity and understanding reporting requirements.

• Lead or assist in quality assurance and improvement activities, including developing tools and processes to monitor progress toward goals.
  Collaborate with the Administrative Director and program leadership to identify trends, enhance systems, and optimize program effectiveness.

• Support teams statewide to learn, access, and utilize Pathways platforms and systems

• Other duties as assigned

Qualifications

• Bachelor’s degree in data management, social sciences, public administration, or a related field; equivalent experience will be considered.

• Experience in data analysis, reporting, grants management, or program evaluation (experience in a nonprofit or human services setting preferred).

• Strong proficiency with data management tools and software (e.g., Excel, Google Sheets, HMIS, or similar databases)

• Excellent analytical, organizational, and problem-solving skills with strong attention to detail.

• Demonstrated ability to synthesize data into clear, actionable insights and reports.

• Strong written and verbal communication skills.

• Ability to work both independently and collaboratively in a fast-paced, mission-driven environment.

• Ability to maintain strict confidentiality

Working Conditions/Physical Demands

• Almost constant operation of a computer and other office machinery.

• Regular, repetitive movement of hands and fingers including substantial movements of wrists, hands and fingers for typing and/or writing, grasping paperwork, using technology equipment and other tasks.

• Frequent talking and participation in exchanging ideas through spoken word as well as ability to hear and receive detailed information through oral communication.

• Mostly sedentary work in a seated position.

• Occasional standing, walking, stooping, kneeling or crouching, reaching with hands and arms and light lifting.

• Rarely lifting and carrying 20-30 pounds for participating in community events

• Frequent utilization of close visual acuity and reading from a computer screen, must be able to read information captured in type and free hand form.

Compensation:

• $23-$28/hour

Benefits:

• Medical, dental and vision insurance

• Long Term Disability/Life Insurance

• Paid Time Off (accrual of 210 hours per year to start)

• 9 Paid Holidays Annually

• 403(b) Retirement Savings Plan

• Employee Assistance Program

• Longevity Recognition Rewards

• Access to a wide variety of Pathways facilitated trainings including Intentional Peer Support

It is the policy of Pathways Vermont that all employees and applicants shall receive equal consideration and treatment in employment without regard to race, color, religion, ancestry, national origin, veteran status, age, sex, marital status, sexual orientation, gender identification, or disability.