Essential Duties

• Assists all customers and technicians in selecting required parts in a friendly, professional and efficient manner.
  
• Informs customers of companion part requirements and specials and ensures that the customer is exposed to the full product line.
  
• Answers phone calls, providing price quotes and other information.
  
• Reviews service estimates to be sure the parts that are ordered are correct and all pricing is in line with the estimate.
  
• Provides high level of service to internal and external customers.
  
• Pulls and fills orders from stock.
  
• Notifies parts manager of out-of-stock parts or shop materials that need immediate attention.
  
• Locates out-of-stock parts from outside source and submits an emergency order, if necessary.
  
• Notifies the service advisor and the customer when special ordered parts have been received.
  
• Notifies the body shop when all parts have arrived and when they will be delivered.
  
• Pulls orders for service technicians, making sure all parts are tagged with customer names and job number.
  
• Follows up on back-ordered parts.
  
• Verifies will-call and back-order files weekly and returns to vendors, or stocks those items not picked up or required.
  
• Replenishes assigned inventory daily.
  
• Assists outside sales representatives with their orders.
  
• Makes sure all internal requests for parts are billed on service repair order.
  
• Receives payment from retail customers or obtains credit authorization.
  
• Ensures that all charge sales are signed by the customer.
  
• Ensures that all customers receive their copy of the invoice.
  
• Issues credit for parts returned, ensuring that the original invoice, or its number, is available so that purchase and pricing can be verified.
  
• Issues and tracks requested shop tools to technicians.
  
• Keeps orderly records of all repair orders, invoices, insurance estimates and special-order parts.
  
• Sets up orders for daily shipment, delivery or pick-up.
  
• Keeps front and rear counter areas clean and uncluttered.
  
• Participates in all training programs that are made available.
  
• Keeps current on new products and product updates.
  
• Participates with the parts manager in maintaining a lost sales tracking program.