First Review Date: 03/16/2026

Application Deadline: Open Until Filled

Salary: $18.00 - $28.35 per hour, DOE

WyoTech’s vision is simple but bold: BEST TRAINING. BEST EXPERIENCE. BEST OUTCOMES.

WyoTech is looking for a candidate who will inform and counsel prospective and enrolled students regarding expectations, timelines, financial aid options and requirements, payments, scholarship applications, entry requirements, part-time jobs, on-campus activities, housing, and community information. Additionally, the role involves evaluating financial aid eligibility, conducting need analysis, performing federal verification, certifying loan eligibility, and offering financial aid/veterans counseling under the direction of the Student Readiness Manager, with a focus on facilitating student readiness and successful enrollment.

Duties and Responsibilities:

• Communicate with enrolled and prospective students to establish expectations and timelines for completing enrollment/registration requirements, including assisting with the completion of financial aid forms, federal loan documents, and readiness items to ensure timely enrollment
• Serve as the primary point of contact for prospective and enrolled students utilizing Veterans Educational Benefits, managing certification of enrollments, monitoring student progress, and ensuring compliance with VA regulations. Provide ongoing support to students and families regarding benefit eligibility, application processes, and documentation requirements
• Provide information regarding admissions policy, financial aid, programs of study, support services, and student organizations
• Contact incoming students to acquire required documentation, such as proof of graduation, financial aid paperwork, VA education paperwork, deposits, and housing applications
• Maintain a comprehensive understanding of financial aid practices, policies, and procedures, including FAFSA filing, eligibility requirements, scholarships, grants, and loans
• Review for accuracy and provide signature approval/disapproval of loan applications, promissory notes, and other financial documents
• Determine student eligibility for various financial aid programs by evaluating financial aid applications and verifying provided information
• Conduct entrance and exit counseling in accordance with school, state, federal, and agency guidelines
• Assist students with institutional payment plans and provide information in person, on the telephone, and through electronic methods
• Implement, coordinate, and oversee assigned administrative programs
• Respond to inquiries and resolve issues related to student finance and enrollment processes
• Conduct workshops and presentations to students and families regarding financial aid programs, application processes, and other student services
• Work cohesively with Admissions Representatives to facilitate outstanding service to prospective students and their families
• Maintain confidentiality and adhere to FERPA guidelines and other relevant policies
• Update student records and maintain comprehensive documentation of communications in the student database
• Other duties as assigned

Associated Knowledge, Skills, Abilities & Experience

• Excellent communication skills (written and oral)
• Ability to communicate in Spanish (written and oral)
• Strong organizational skills with the ability to prioritize and handle multiple tasks in a fast-paced, high-pressure environment
• Ability to engage with those of varied cultures and backgrounds
• Ability to develop and present educational programs and/or workshops
• Advanced working knowledge of Word, Excel, Outlook, PowerPoint, and Salesforce
• Ability to make evaluative judgments, investigate and analyze information, and draw conclusions
• Ability to promote and maintain a cooperative work environment
• Solution-oriented, resourceful, and proactive with a strong sense of responsibility and ownership
• Ability to work independently and schedule appointments effectively
• Strong attention to detail and accuracy in maintaining records and processing documents
• Knowledgeable regarding appropriate federal, state, and school policies and procedures
• Flexibility to adapt to changing work requirements and potential extended hours

Minimum Requirements (A combination of the following experience/training would qualify):

• High school diploma or equivalent from an accredited institution recognized by the U.S. Department of Education
• 2+ years of administrative work experience, preferably in a higher education or financial aid setting
• Spanish-speaking (preferred)
• Strong working knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint)

Why WyoTech:

• Work with students to make a difference in their lives
• Work with a great company that supports not only their staff but the community as well
• Team building
• Tuition reimbursement
• Competitive benefit package
• PTO and paid holidays
• 401K
• Health insurance - vision and dental included
• Life and short-term disability

The Laramie community has the small-town charm with big city events. If you love the outdoors our community is only a 30-minute drive from multiple mountains. Whether you are looking to go snowmobiling or fishing in the Snowy Range or mountain climbing and biking at Vedauwoo National Forest. Laramie does not disappoint in our outdoor activities. We are only a short drive from the Wyoming capitol or Colorado if you are looking to get your big city fix. Laramie cares about its community and is why many residents call it "Laradise". To check out more, click here.

Applicants who are offered an appointment are required to pass a comprehensive background investigation and driver's license check.