SUMMARY

Subject to the direction of the Office Manager or Director. The person in this position will assist the Office Manager or Director.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Assists Office Manager with new and renewal licensing of CAO Head Start sites. Assists Office Manager in compiling data for Program Information Report (PIR). Program Secretary works with CAO Head Start Coordinators and personnel to create and update CAO Head Start program forms. Types minutes of meetings for CAO Head Start Program. Responsible for maintaining supplies inventory and distribution of supplies to CAO Head Start centers and office personnel.

Assists Office Manager in coordination of transportation. Responsible for trouble-shooting and maintenance of desktop copiers at various CAO Head Start sites. Makes deliveries or drop-off paper work to centers as needed. Maintain network printers in office. Prepares a variety of correspondence, complex summaries and reports as it relates to the program. Operates office machines and manages all out-of-town travel requests and reimbursements.

Serves as switchboard operator when needed. Assists Office Manager with time sheets and payroll. Fill in for office clerk as needed, model positive work ethic for parents and staff

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must have some training in the following:

• Spreadsheet applications (i.e., Lotus, Excel)

• Operating systems (i.e., Windows 3.1, Windows 95, MSDOS

• Must have ability to understand and carryout complex written and oral instructions

• Must have good organizational skills

• Must have drivers license and transportation

EDUCATION and/or EXPERIENCE

Secretary 1: High School diploma

Either position:

• Two to three years computer experience

• Certificates, or other documentation, of computer training

• At least two (2) years progressively responsible experience in secretarial work

• Good knowledge of office terminology, procedures and equipment

• Previous Head Start experience preferred

• Erie County resident preferred

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk/hear, write/type, stand and walk. The employee must occasionally lift and/or move up to 25 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate, sometimes, noisy.

APPLICATION REQUIREMENTS

Completion of the CAO of Erie County, Inc., application form including submission of official college/university transcripts and three professional references within a specified time period after application.

All persons hired for positions in CAO Head Start programs must pass a physical examination by a CAO physician (paid for by CAO),.

All persons hired in CAO Head Start programs must receive acceptable SCR clearance and be free of criminal convictions for crimes against children (misdemeanor and felony). Fingerprinting required.

Community Action Organization of Erie County, Inc., is an Equal Opportunity Employer.