Office of the Illinois Secretary of State
Alexi Giannoulias

Job Title: Records Archivist Intern
Division: Administration
Union: N/A
Location: Margaret Cross Norton Bldg, Springfield, IL – Sangamon County
Salary: Range $3,250 to $3,500 monthly – commensurate with experience
Benefits: https://cms.illinois.gov/benefits/stateemployee.html

Overview:

Receives orientation to professional archival and records management programs used in the Illinois State Archives; completes in-house training program consisting of professional level work experience in each of the Illinois State Archives program divisions; and attends and participates in formal training seminars, workshops and meetings.

Duties and Responsibilities:

• Receives orientation and training in policies and procedures used in the Illinois State Archives; learns procedures from professional employees engaged in Publications/Finding Aids, Illinois Regional Archives Depositories, Restoration Laboratory, Records Management (Local and State), and Accessions & Control, Reference, and Micrographic Services.
• Conducts direct archival research and reference services for governmental agencies, scholars, attorneys, surveyors and the general public.
• Attends and participates in training sessions, meetings, conferences, and workshops designed to enhance professional archival and records management techniques.
• May be assigned to work on special projects or surveys requiring the development of research techniques to complete the projects.
• Performs other duties as required or assigned.

Education and Experience:

Requires possession of a bachelor’s degree, with major coursework in public administration, history, business administration, political science, library science, archival management or records management. Possession of credentials as a certified archivist or records manager is preferred.

Knowledge, Skills and Abilities:

• Requires working knowledge of personal computer program applications such as database, spreadsheet and word processing.
• Requires working knowledge of standard office practices, procedures and methods.
• Requires elementary knowledge of research and reference techniques.
• Requires elementary knowledge of acquisition, arrangement, description and indexing principles, methods and techniques.
• Requires elementary knowledge of computerized archival or library techniques, systems and procedures.
• Requires elementary knowledge of the organization and structure of state and local government and local and regional history.
• Requires ability to adapt academic training to professional archival and records management work.
• Requires ability to benefit from formal and on-the-job training and orientation.
• Requires ability to communicate effectively both orally and in writing.
• Requires willingness to travel and possession of a valid Illinois driver’s license as required by the individual positions within the class.
• Requires the ability to lift & carry up to 75 lbs.; push/pull up to 50 lbs.

Application Process:

• Please visit https://ilsos.applytojob.gov/apply to apply by completing the online application; you may also upload a resume or other attachments as needed.
• Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code.
• Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783).

Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States.
Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability.