Job Title: Contract Lead/ Space Planner

Job Type: Full-Time

Location: On-site at Client Site in Washington, D.C.
Return-to-Office Disclaimer: Work location arrangements (remote, hybrid, or onsite) are subject to change based on business needs and client or government requirements. There is no guarantee that a fully remote or hybrid schedule will remain in place indefinitely.

Salary Range: $120,000-$130,000

Authorization Status: Must be Authorized to Work in the U.S.

Clearance Requirements: Must be eligible to pass and maintain a Moderate Risk Public Trust Background Check (HSPD-12)

About Aleto

Aleto specializes in federal property management, space planning, and facility management. Aleto primarily supports federal government agencies to create realty solutions, provide facility and space planning support services, and enhance strategic communications.

We are looking to hire motivated people who are excited to grow with us. You'll have the potential to help improve processes and help identify solutions for our government, supporting the organizations that serve American citizens across the country. We offer the opportunity to work directly with clients to have a real impact on the day-to-day operations of federal agencies.

We are a growing company that stands firm on our core values: Accountability, Ingenuity, Reliability, Service, and Stewardship. This is what sets us apart from our competitors.

Our Mission, Vision, and Purpose:

• Aleto is committed to helping federal agencies improve their workspaces.

• We aspire to be trusted advisors to senior executives for federal leasing and facilities operations decision-making.

• Our purpose is to enhance your workspaces with our innovations while maintaining your trust with dependable, responsible, and high-quality service.

We work hand-in-hand with our partners, from start to finish, to ensure we're identifying and delivering the best solutions based on their business needs.

We offer paid vacation, sick time, paid federal holidays, parental leave, full medical/dental/vision, and a 401(k) with employer match.

We are proud to employ a group of experts from diverse backgrounds. We recognize that recent studies show those from underrepresented groups are less likely to apply to roles if they don't meet 100% of the qualifications. We are committed to building an inclusive culture and encourage you to leap with confidence and apply--you may be exactly who we've been looking for!

Aleto is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or veteran status.

What we are looking for

Aleto Inc. is seeking to hire a Contract Lead/Space Planner at one of its Government Client sites in Washington D.C., to provide support and oversight for space planning and consolidation, workplace furniture design and procurement, space occupancy assessment, move management and utilization reporting. A strong background in managing mission-critical projects from concept through completion, including workflow analysis, vendor coordination and stakeholder engagement is required. The Project Manager will oversee a team of architects, interior designers, field managers, and data specialists. The Project Manager must be highly organized, hands-on, and have excellent client relations and communication skills.

Interview Process

If you are selected for an interview, Aleto will contact you by email to arrange an interview via an online platform, such as Microsoft Teams or by telephone. The entire interview process can average around 3 weeks from the time you are initially contacted to interview. After all candidates are interviewed, Aleto will notify you of your application status.

If an offer is extended, the start date is determined based on factors such as availability and the amount of time it takes for the government's background clearance process (depending on the client).

Visit our website at www.aletosolutions.com to learn more about Aleto, Inc.

Contract Lead/Space Planner-Essential Job Duties

Duties include the following. Other duties may be assigned.

• Assist with the planning & development, execution, and close out of interior projects to contribute to the client's brand and workplace innovation strategy, including but not limited to:

• Scheduling

• Estimating/Budgeting

• Developing Scopes of Work

• Reviewing and responding to submittals and requests for information (RFI)

• Developing design intent drawings

• Reviewing and responding to change order requests

• Coordinating/assisting with moves, from individuals to whole groups; and

• Overseeing Administration, Construction Management, transfer of documentation, and turnover to building O&M and branch staff

• Coordinate with internal/external service providers

• Lead/serve as a point of contact for teams across functional areas

• Perform quality control throughout the project to maintain standards

• Coordinate with other client personnel and external vendors/contractors to ensure delivery of a successful project space documentation and data is accurate, conforms to the client’s design/software standards

• Maintain thorough records and report periodically, as required, on project status, risk, and progress.

• Collaborate with other on-site contract staff, including other project managers, furniture specialists, writer/communications specialists, and senior financial analysts on high-visibility projects and initiatives.

• Prepare and maintain As-Built Drawings to track all portfolio space, verifying USF and Rentable Square Foot (RSF) according to the client’s space standards

• Update the record drawings (XRef files in AutoCAD, Revit, or IWMS – any/all a plus) for all client space and drawing templates using the appropriate software

• Perform regularly scheduled site walks to confirm project site conditions and progress.

• Conduct meetings with clients to review documents and drawings, furniture specifications, space plans, and schedules.

• Participate in meetings as required for project coordination with Architects, Engineers, AV/IT, General Contractors, GSA Project, and Building Management staff, and other stakeholders.

• Review all project documents for compliance with a plan, budget, schedule, etc., and raise concerns or flag issues to agency staff.

SECONDARY JOB DUTIES

• Compliance with all Aleto processes, standards, and guidelines, including utilizing the employee and intranet platforms, clocking in and/or entering time on a daily basis, submitting expense reports, providing monthly progress reports, etc.

• Participate in recurring performance development meetings with your Aleto Team Lead to discuss current job tasks, promote open dialog/feedback, recognize and celebrate wins, and review positive and purposeful approaches for meeting work-related and professional development goals.

• Attend team meetings, tri-annual company All-Hands Meetings, and other company-sponsored team-building events to foster and support Aleto's core values, vision, and culture.

SUPERVISORY RESPONSIBILITY

• May direct employees' work in lower job classifications.

• Will assist in training newly hired departmental staff.

• Assess and rate employee performance.

• Will supervise work performed by subcontractors and other third-party vendors.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Must be able to obtain an active HSPD-12 public trust credential

• U.S. Citizenship

• Bachelor’s degree in Architecture, Engineering, Interior Design, Construction Management, Project Management, Facility Management or equivalent discipline. Studying for/attaining a master’s degree in any of these disciplines would be a plus.

• 5+ years related experience in project management, ideally including delivering small to large interior builds, reconfigurations, or updates, move-add-change (MAC) projects (including IT and furniture), and Facility Management professional services, including demonstrated success as the lead project manager on several projects of $500,000 and/or 50,000 RSF minimum.

• 5+ years of experience in government furniture and relocation services

• Budget/reporting and contract negotiation experience is a strong plus.

• Ability to handle shifting and multiple priorities and demonstrate effective time management and organizational skills.

• Ability to foster teamwork, work cooperatively, and effectively with others to resolve problems.

• Ability to positively influence others to achieve results

• General knowledge of commercial and government workplace design, including GSA space assignment policy and BOMA space standards

• Expert knowledge of AutoCAD to efficiently use and manipulate drawings

• Ability to read and understand construction documents and blueprints

• Ability to understand and apply OSHA and ADA requirements, and all building and safety codes

• Relocation and/or Decommissioning experience is a plus

• PMP, CCM, CACM, or CFM credentials are a plus

Technological Skills:

• Proficient in AutoCAD or Revit

• Familarity with IWMS or CAFM management applications (Nuvolo, FM: Systems, ARCHIBUS, iOffice, etc.)

• ePM software such as Kahua or equivalent

• Experience with ticketing software, especially ServiceNow

• Proficient with Windows, MS Word, MS Excel, MS PowerPoint, MS Visio, Outlook, MS Edge, Chrome, and Firefox

• Proficient with MS Project, Primavera, or equivalent or similar project scheduling and management software is a strong plus.

Required Knowledge and Skills:

• Resiliently positive and energetic.

• Furniture Design, Selection, Acquisition and Decommissioning

• Move/Add/Changes MAC Management

• Decommissioning job sites and buildouts

• Facilities/Space Planning Customer Service Desk

• Ergonomic Programs

• Excellent written and verbal communication skills, must be comfortable presenting to clients and executive personnel

• Ability to write clearly and informatively, editing work for spelling and grammar, varying writing style to meet needs

• Ability to do all general tasks in project management (scope, risks, procurement, scheduling, budgeting, etc., to include soft skills (i.e., customer relationship management).
  Highly developed interpersonal and customer relationship management skills

• Professional demeanor, strong work ethic, discreet, resourceful, and able to maintain confidentiality

• Ability to communicate with a variety of people, both internal and external

• Ability to work collaboratively in a team environment

• Ability to initiate and follow through on work independently

• Ability to work in a fast-paced environment

• Excellent time management and prioritization skills

• Strong multi-tasking abilities

• Ability to adapt to changing priorities

• Excellent organizational skills and attention to detail

• Ability to meet assigned deadlines

• Proven problem-solving skills with the ability to analyze situations, identify existing or potential problems, and recommend solutions

• Proven risk management skills, both financial and programmatic

• Keen analytic, organizational, and problem-solving skills to provide strategic data interpretation, rather than simple reporting

• Strong ethics and sound judgment

• Demonstrated ability to make important decisions under pressure

• Proven ability to develop and maintain and positive team environment

Other:

• Highest level of integrity in managing confidential information

What We Offer: Benefits and Perks

At Aleto, we recognize that our employees are our most valuable assets. We are proud to offer the following employee programs and benefits to enhance our employees’ well-being and total rewards package while practicing our core value of Stewardship.

Below is a list of comprehensive benefits offered to employees who work 30 hours or more each week:

• Medical, Vision and Dental Insurance:

Aleto employees are offered single, single-plus-one-dependent, or family medical, vision, and dental insurance plans.

Aleto offers three medical plan options to employees. Aleto contributes 75% of the employee premium to the base medical plan and the option to “buy up” for the two additional plans.

Aleto contributes 75% of the employee premium for the visions and dental plans.

• Pre-Tax Savings Accounts

The option to enroll in an HSA or FSA, depending on elected medical insurance coverage. Dependent Care FSAs are also available.

• Disability Insurance:

Company-paid short-term and long-term disability insurance.

• Life Insurance:

Company-paid life insurance coverage.

• Paid Time Off:

Paid time off includes eleven federal holidays. Full-time employees accrue PTO at the rate of 5 hours per pay period for a total of three weeks per year. In addition, employees are provided with a separate bank of 40 hours of paid sick leave per year.

• Retirement Plan:

Aleto offers full-time employees a 401(k) qualified retirement plan.

Environment and Physical Conditions

While performing the duties of this job, the employee is required to have ambulatory skills sufficient to visit other locations; and the ability to remain in a stationary position at least 50% of the time, move inside and around an office, position themself to access items located in high or low areas, and transport items weighing up to 20 pounds across the office. Requires the constant operation of a computer and other office productivity machinery and the ability to observe details at a close range typically within a few feet of the observer. The employee interacts frequently with other workers, vendors, and clients and will communicate information and ideas so others will understand and must be able to exchange accurate information in these situations. The position consistently requires work to be completed in an office environment with artificial light and air.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

If you have questions or need additional assistance, please contact us at talent@aletosolutions.com