Office Coordinator in Lakewood, New Jersey at Future Care Consultants

We are seeking a highly organized Office Coordinator to join our team at Future Care Consultants, a Focal Point Care company. This vital role ensures the smooth and efficient operation of our office environment by providing comprehensive administrative support, managing office functions, and delivering exceptional customer service. Candidates will need to spend time in three of our offices- one in Lakewood, NJ one in Brooklyn, NY, and one in Monsey, NY. Ideal candidates will live close to Lakewood, and be willing to drive to the other offices one per week. Drive time and mileage reimbursement will be provided.

The ideal candidate is proactive, detail-oriented, and possesses excellent communication skills, with the ability to handle multiple tasks simultaneously while maintaining a positive attitude.

Key Responsibilities

• Make sure all facets of the office spaces are functioning, and coordinate any necessary services with building management or external vendors
• Collaborate with team members to improve office processes and enhance overall efficiency.
• Ordering snacks, drinks and water for office
• Coordination with Corporate leaders for large in office meetings
• Ordering meals for business meetings and other pertinent times
• Office supply management/Vendor Management- must be able to price shop and be comfortable negotiating pricing
• Maintain appropriate office supply inventory for all 3 locations - may require moving supplies from one office to another
• Assisting executive team with miscellaneous tasks

• Strong customer service skills with the ability to communicate effectively both verbally and in writing
• Previous experience as an Administrative Assistant/Office Manager or in a similar role is preferred.
• Strong computer skills- must be proficient with the MS Office Suite
• Prior experience with office management/meeting coordination preferred