• Pull invoices, payroll records, general ledger detail, proof of payment, contracts, budgets, and other supporting documentation from HF systems and files for assigned grants.
• Organize and index documentation so that funder reports, invoices, audits, monitoring reviews, and grant closeouts are complete and readily traceable to the accounting records.
• Assist the Grants Accountants with the initial review of subrecipient financial reports and payment requests for completeness, mathematical accuracy, required supporting documentation, and consistency with approved budgets and reporting periods.
• Document missing information, calculation differences, and other review questions in a clear exception log for the Grants Accountant.
• Prepare draft funder invoices, vouchers, drawdown schedules, fiscal reports, expenditure summaries, and supporting schedules using general ledger data and approved templates.
• Tie draft funder reports and supporting schedules to the general ledger, approved budget, and source documentation; note differences for review.
• Maintain accurate grant, reporting, and subrecipient trackers, including submission dates, review status, corrections, approvals, payments, and outstanding documentation.
• Follow up with program staff, subrecipients, and contractors for missing documentation or routine corrections at the direction of the Grants Accountant.
• Assist with routine reconciliations and roll forward schedules for grant expenditures, receivables, cash activity, and subrecipient balances; report discrepancies to the Grants Accountant.
• Enter, classify, and summarize financial data in spreadsheets, trackers, and grant-management tools, with work subject to review.
• Support the Grants Accountants with documentation requests and schedules for month-end and year-end close, audits, funder monitoring, and grant closeouts.
• Monitor assigned deadlines, communicate status updates to the Grants Accountants, and escalate delays or unresolved issues promptly.
• Perform other duties as assigned.

Education and Experience

• Bachelor's degree in accounting, finance, business administration, or a related field, or an equivalent combination of relevant education and accounting experience.
• At least one year of relevant accounting, finance, grants administration, or financial operations experience. Relevant internships or structured training may be considered.
• Proficiency with Microsoft Excel and Word and the ability to learn accounting and grant-management systems.
• Nonprofit, grant, or public funding experience is preferred but not required. Professional proficiency in Spanish is an asset.

• Foundational knowledge of accounting principles, including debits and credits, transaction coding, supporting documentation, and account reconciliation.
• Knowledge of basic arithmetic, spreadsheet practices, and administrative procedures for maintaining complete and accurate financial records.
• Basic knowledge of restricted funding or grant compliance is preferred; willingness and ability to learn funder-specific requirements is required.

• Skill in checking figures, codes, postings, and documents for accuracy and completeness.
• Skill in reconciling records, documenting discrepancies, and organizing supporting information for review.
• Strong organizational and time-management skills, including accurate tracking of multiple submissions and deadlines.
• Clear written and verbal communication skills for routine follow-up, status reporting, and requests for correction.
• Strong spreadsheet, data-entry, and file-management skills with close attention to data integrity.

• Ability to apply established rules and procedures consistently while recognizing when a transaction is incomplete, inconsistent, or needs supervisory review.
• Ability to concentrate on detailed financial work, compare information across documents, and maintain accuracy during repetitive tasks.
• Ability to prioritize assignments, meet deadlines, adapt to changing needs, and follow through on outstanding items.
• Ability to work collaboratively and respectfully with colleagues and community partners while maintaining confidentiality, integrity, and dependability.