Jobs in South Carolina

Position Description:

Records Management Program Administration: Prepares, implements, and administers records management policies and procedures program; ensures compliance with state and federal regulations regarding records management; enforces records management policies and procedures; advises and trains user departments in proper records storage and maintenance; assesses records management needs of user departments; recommends appropriate applications.
Functional Operations: Coordinates the functional operations of records management; scans and indexes documents; SOP library management; forms management; electronic information and image management; archives management; administration of the Commission’s Enterprise Document Management System.
Retention/Disposition: Prepares and implements retention/disposition schedules for approval by the South Carolina Department of Archives and History (SCDAH); develops, maintains, updates, and distributes retention schedules throughout MPW including but not limited to the review and revision of retention schedules as necessary; secures the approval for destruction of records that have met their retention schedule and handles their disposal.
Vital Records Program: Coordinates the development and implementation of the organization’s vital records protection and disaster prevention and recovery efforts.
Archival Program: Maintains the archival program; ensures the long-term preservation of records; preserves and restores records deemed to be of vital continuing, or enduring value; preserves MPW’s historical documents.
Record Tracking and Retrieval: Coordinates the information management program to include coordinating staff efforts, equipment, and resources to ensure accurate indices and other finding aids to record inventory; ensures records are maintained and controlled; compiles information from all media and provides to users when and where it is required.
Records Storage: Monitors and assesses records storage space needs; monitors records production and growth to ensure sufficient storage capabilities; ensures security and preservation of records in storage.
Microfilm: Manages microfilming procedures; coordinates filming and disposal of documents to be microfilmed.
FOIA: Provides the public with information in accordance with the Freedom of Information Act; oversees responsive correspondence for FOIA requests submitted to MPW; researches, documents, and drafts FOIA responses; coordinates access of records with outside agencies; serves as primary liaison with legal counsel for records that are questionable as to the disclosure under FOIA.
Membership: Maintains membership in professional organizations encompassing records and information management best practices.
Performs other related duties as required.

Minimum Requirements:

Position requires an Associate’s Degree in Business Management with technical certification in Records Information Management preferred and/or equivalent training and experience; supplemented by two (2) to three (3) years previous experience and/or training involving records management, enterprise document management systems and SharePoint; or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.
Position also requires strong organizational skills, strong oral/written/electronic communication skills, the ability to meet deadlines; and the ability to establish/maintain effective working relationships with all employees and supervisors, regulatory agencies and the public.

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