Administrative Assistant

Location: Bismarck, ND
Company: Earth Systems (An EnviroTrac Company)
Type: Full-Time | Onsite
Classification: Non-Exempt (Overtime Eligible)
Compensation: $20 – $26 per hour DOE

Position Overview

Earth Systems is seeking a detail-oriented Administrative Assistant to support payroll processing, accounts payable/receivable, invoicing, and compliance documentation in our Bismarck office.

This role supports project-based environmental operations and requires strong attention to detail, accuracy, and the ability to manage structured processes with limited oversight. Level and compensation will be determined based on experience, payroll knowledge, and demonstrated compliance capability.

Experience processing prevailing wage payroll and certified payroll reporting is strongly preferred. Candidates without direct prevailing wage experience must demonstrate strong multi-state payroll expertise and the ability to quickly learn complex compliance requirements.

Key Responsibilities

Payroll & Compliance

• Verify time entry and coding in VantagePoint
• Calculate overtime in accordance with federal and North Dakota wage laws
• Support prevailing wage tracking and documentation

Accounting & Billing

• Process accounts payable and receivable
• Prepare and submit client invoices
• Enter billing data into VantagePoint and client-specific portals
• Support project managers with billing coordination

Administrative Support

• Maintain employee paperwork and onboarding documentation
• Perform detailed data entry across payroll and accounting systems

Required Qualifications

• 2–4+ years of experience in payroll processing, AP/AR, invoicing, or accounting support
• Experience processing prevailing wage payroll and certified reporting strongly preferred
• Proficiency in Microsoft Excel (formulas, reconciliations, tracking; pivot tables preferred)
• Experience using VantagePoint or similar ERP/accounting software preferred
• High attention to detail and strong organizational skills
• Ability to manage multiple deadlines in a structured environment
• Self-starter capable of working independently with limited supervision
• Strong written and verbal communication skills

Work Environment

This position is office-based in Bismarck, ND.
Must be able to sit for extended periods and work at a computer for the majority of the workday.

About Earth Systems

Earth Systems is part of the EnviroTrac family of companies, providing environmental consulting and remediation services across multiple states. Our accounting and payroll operations support active field projects and government-funded work requiring accurate reporting and compliance-driven processes.

Equal Opportunity & Compliance

Earth Systems and EnviroTrac are Equal Opportunity Employers. We welcome applicants of all backgrounds and provide reasonable accommodation for qualified individuals with disabilities to perform essential job functions.

We maintain a drug-free workplace. Employment is contingent upon successful completion of pre-employment screening.

No sponsorship is available for this position.