Can I apply directly for this job on this page?

Yes, you can begin your application on this page using a quick form. You'll then be redirected to the employer's career site to complete the full application process.

What is the role of a ACCOUNTING CLERK at QUANTUM SERVICES GROUP LLC?

The ACCOUNTING CLERK position at QUANTUM SERVICES GROUP LLC is a Full-Time opportunity in the relevant field.

Where is this ACCOUNTING CLERK job located?

AUBURN HILLS, Michigan, 48326, United States

What industry does this ACCOUNTING CLERK position belong to?

This role spans multiple industries.

What is the expected salary for this ACCOUNTING CLERK job?

$50,000 – $60,000 Yearly Salary

ACCOUNTING CLERK job near me in AUBURN HILLS, Michigan at QUANTUM SERVICES GROUP LLC

Position Description: JOB TITLE: Accounting Clerk

STATUS: Full Time

REPORTS TO: Controller

SUMMARY: The Accounting Clerk is a core member of the QSG Accounting & Finance team, responsible for supporting day-to-day financial operations across accounts payable, accounts receivable, client billing, and vendor licensing administration. This role ensures billing accuracy, timely collections, clean financial records, and proper processing of all software and subscription license changes across the client base.

As QSG grows, this position plays a critical operational role in protecting cash flow and maintaining the billing integrity that our clients and internal leadership depend on. The ideal candidate is detail-oriented, systems-minded, and comfortable operating within a fast-paced MSP environment where billing data lives across HaloPSA, QuickBooks Online, and vendor portals.

ESSENTIAL DUTIES AND RESPONSIBILITIES: The following are representative of the duties and responsibilities for this role. Other duties may be assigned as business needs evolve.

Accounts Receivable & Client Billing

Generate and distribute client invoices accurately and on time, pulling from HaloPSA service orders, ticket closures, project billing, and managed services agreements
Review all invoices for accuracy prior to delivery — verifying labor, hardware, recurring services, and licensing line items against approved quotes and agreements
Process billing changes for existing clients, including contract amendments, scope changes, service tier adjustments, and add-on services — ensuring HaloPSA and QuickBooks Online remain in sync
Manage recurring billing batches — including monthly managed services invoicing, warranty renewals, and subscription-based service line items
Monitor and maintain the AR aging ledger; proactively follow up on outstanding balances via phone and email
Coordinate payment receipt, application, and deposit processing; verify ACH, check, and credit card payments against outstanding balances
Escalate delinquent accounts to the Controller per the collections protocol; maintain thorough documentation of all collection activity in HaloPSA

Licensing Procurement & Vendor Administration

Process all software and subscription license changes — including new purchases, upgrades, downgrades, cancellations, and renewals — across vendor portals (Microsoft, SentinelOne, Datto, Jamf, and others as applicable)
Reconcile monthly vendor license invoices against the QSG client roster; flag billing discrepancies, unused license overages, and missing adjustments before payment processing
Maintain an accurate internal license register, tracking assigned licenses by client, seat count, renewal date, and billing status
Coordinate with the technical team to capture seat additions, departures, and role changes as they occur; ensure billing reflects real-time license consumption
Manage co-termination schedules and proactively flag upcoming renewals to the Controller and Account Management team with sufficient lead time
Process vendor purchase orders and maintain vendor account records; route invoices through AP processing for timely payment

Accounts Payable

Receive, verify, and enter vendor invoices into QuickBooks Online; confirm coding accuracy against approved GL categories
Maintain the AP ledger; prepare and process bi-weekly AP payment runs (ACH, check) following Controller authorization
Manage vendor communications related to billing disputes, payment status, and account updates
Support monthly bank reconciliation by providing complete AP transaction records to the Controller

Financial Records & Reporting

Maintain complete and accurate records for all transactions in both HaloPSA and QuickBooks Online; flag and resolve discrepancies at the source
Generate routine reports for the Controller and leadership team as requested — including AR aging summaries, collections status, license utilization, and billing adjustments
Document all client and vendor communications in the ticketing system (HaloPSA) in accordance with QSG standard operating procedures
Support month-end close activities by ensuring all billing entries, adjustments, and reconciliations are completed within the required timeline

General & Compliance

Adhere to all QSG financial policies, billing procedures, and standard operating procedures
Maintain confidentiality of financial data, client information, and vendor pricing at all times
Identify process improvement opportunities within the billing and licensing administration workflows and communicate recommendations to the Controller
Support the Accounting team during audits, compliance reviews, and special projects as assigned

QUALIFICATION REQUIREMENTS: To perform this role successfully, an individual must be able to perform each essential duty satisfactorily. The following requirements are representative of the knowledge, skills, and experience required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required

2+ years of experience in an accounting, billing, or AR/AP role, preferably in a technology services or MSP environment
Proficiency with QuickBooks Online (QBO) — must be able to operate independently in QBO for invoicing, payment processing, and basic reporting
Demonstrated experience processing subscription or software license billing changes, including seat additions, cancellations, and reconciliation against vendor invoices
Strong working knowledge of Microsoft Office — particularly Excel — for reconciliation, reporting, and data validation
Highly detail-oriented with a zero-error standard for billing and financial data entry
Strong verbal and written communication skills; professional and responsive in client-facing and vendor-facing interactions
Ability to manage multiple concurrent workstreams in a fast-paced, deadline-driven environment

Preferred

Experience with a PSA platform — HaloPSA, ConnectWise, Autotask, or equivalent
Prior experience at a Managed Service Provider (MSP) or IT services company
Familiarity with Microsoft CSP licensing, SentinelOne, Datto, Jamf, or similar vendor billing portals
Associate’s or Bachelor’s degree in Accounting, Finance, or a related field

PHYSICAL DEMANDS:

The physical demands described here are representative of those required to successfully perform the essential functions of this role. Reasonable accommodations may be made for individuals with disabilities.

While performing the duties of this role, the employee is regularly required to communicate verbally and in writing, operate standard office equipment, and work for extended periods at a computer workstation. Occasional light lifting (up to 25 lbs.) may be required.

ABOUT QSG:

At QSG, we pride ourselves on a collaborative office atmosphere, driven to provide the most reliable Managed Services to every client. We treat each client like the only client.

COMMENTS:

This description is intended to describe the essential job functions, the general supplemental functions and the essential requirements for the performance of this job. It is not an exhaustive list of all duties, responsibilities and requirements of a person so classified. Other functions may be assigned and management retains the right to add or change the duties at any time.

ACCOUNTING CLERK in AUBURN HILLS, Michigan at QUANTUM SERVICES GROUP LLC

Explore Related Opportunities

Job Description

Scan to Apply

Job Location

Frequently asked questions about this position

Similar Jobs In AUBURN HILLS, Michigan

Senior Associate (Audit & Tax)

Accounts Receivable Coordinator

Bookkeeper

Accounting Clerk

Accounting Team