Accounts Receivable Specialist in Baton Rouge, Louisiana at Providence Engineering and Environmental Group LLC

SUMMARY:

The Accounts Receivable Specialist is a full-time hybrid position based in the Baton Rouge office. This role is responsible for ensuring the administrative health of the company’s receivables throughout their lifecycle, performing a range of tasks to support successful billing and collection. Additionally, the Accounts Receivable Specialist will lead initiatives to drive collections and expedite billing. This position reports to the Accounts Receivable (AR) Manager.

MINIMUM QUALIFICATIONS (Knowledge, Skills and Abilities):

• Minimum of 3 years of experience working in a similar or related capacity.
• Associate or bachelor’s degree in business, finance, accounting, or other related degrees is preferred, but relevant experience will be considered.
• Experience with Deltek Vantagepoint, Deltek products, or other project-based software preferred but not required.
• Excellent computer skills and proficiency in Microsoft products, specifically Excel, Word, and Outlook.
• Must be detail-oriented with a high level of accuracy.
• Able to work independently and consistently achieve deadlines.
• Demonstrates initiative and holds oneself accountable for results.
• Experience with managing competing priorities and responding effectively to change.
• Excellent verbal and written communication skills.
• Capable analytical, problem-solving, and decision-making abilities.
• Must possess a valid driver’s license and maintain an insurable driving record.

ATTRIBUTES:

• Integrity – Maintains honesty, accountability, and ethical standards in all professional actions. Acts consistently with organizational values, keeps commitments, and makes principled decisions even in challenging situations.
• Detail-oriented - Able to pay close attention to the small particulars when working on a task to produce a high-quality product.
• Dependability - Keeps commitments and completes tasks on time or notifies the appropriate person with an alternate plan.
• Team Oriented - Values being part of a team but can work and think independently.
• Communicator - Capacity for clear, concise, and honest written and oral communication. Comfortable with communicating information to all levels of internal and external organizations.
• Judgement - Exhibits sound and accurate judgment. Supports and explains reasoning for decisions; includes appropriate people in decision-making process and makes timely decisions

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assists with billing and financial reporting tasks to support department operations.
• Performs accounts receivable duties, including billing, collections, and resolving payment discrepancies.
• Prepares and issues a high volume of invoices to clients.
• Updates and maintains data in the company’s ERP system to support billing and collections.
• Identifies issues in billing or collections processes and reports them to leadership for improvement.
• Assists with solving payment and receivable discrepancies.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Employee is regularly required to stand, sit, or walk; use hands to finger, handle, or feel; reach with hands and arms and talk or hear; reach, stoop, bend, kneel, and/or crouch.
• May have to lift up to 40 pounds.
• Noise level in the work environment is usually quiet to moderate.
• This is a hybrid role (work from home/office), so the work environment will vary based on the incumbent's choice of workspace.
• Vision abilities required to perform this job include the ability to view and respond to visual and written materials via a computer screen.

The above job description is intended to describe the general nature and level of work being performed in the described position. This document is not intended to be an exhaustive list of all position duties and skills required of the individual classified in this position.

ADDITIONAL COMPANY INFORMATION:

The above Job Description is a written statement of facts describing the scope, responsibilities, and organizational relationships of this position as it is. It is intended to provide a clear picture of the position’s role within the organization.

This job description is subject to change as Providence Engineering and Environmental Group LLC evolves, and in no way implies that this description includes all the duties associated with this position. Job duties related to this position may be added/removed from the job description as needed. Providence Engineering and Environmental Group LLC depends on its employees to assess current positions and update position description as duties change, responsibilities increase/decrease, technology improvements occur, or because of any other factors which may impact the success of such position.

Providence Engineering and Environmental Group LLC is committed to diversity and is an Equal Opportunity Employer. All applicants and all employees will be evaluated based on their ability, competence, and performance of the essential functions of their positions. It is the policy of Providence Engineering and Environmental Group LLC to be nondiscriminatory in all matters regarding the selection, recruiting, hiring, termination, promotion, transfer, work assignment, scheduling, compensation of employees, and any or all other terms and conditions of employment. The company does not unlawfully discriminate based on any applicable, legally protected classification or characteristics, including, but not limited to, race, color, religion, sex, gender identity, sexual orientation, national origin, veteran status, ancestry, citizenship, age, physical or mental disability. Providence Engineering and Environmental Group LLC is committed to providing reasonable accommodations to employees and applicants with disabilities to the full extent required by the Americans with Disabilities Act (ADA). If you feel you need a reasonable accommodation pursuant to the ADA, you are encouraged to contact us at HumanResources@providenceeng.com.

Providence Engineering and Environmental Group LLC is an EEO employer - M/F/Vets/Disabled.