Program Assistant, Executive Office (Part-time) in Washington, District of Columbia at Institute of Int'l FInance

Position Description

The Institute currently seeks a part-time Program Assistant to join our Executive Office team supporting our General Counsel. The Program Assistant will manage the General Counsel’s calendar, travel and expense reimbursements, coordinate meetings and conference calls, and provide back-up support to the Executive Office. The Program Assistant will also be responsible for a wide range of other duties, including but not limited to:

• Arrange meetings and appointments for supervisor.
• Ensure that supervisor's electronic calendar is kept up to date.
• Provide supervisor with accurate, and up-to-date schedules as changes occur.
• Support travel needs with travel agent including taxi/limo services, airline and train reservations, hotel and restaurant accommodations, visas, itinerary, expenses, etc.
• Manage expense reimbursements.
• Manage bar membership and dues; ensuring all are up to date and paid.
• Liaise with Membership department; keep Protech updated with contacts; coordinate member meetings.
• Compile and maintain US lobbying compliance data.
• Draft board resolutions and provide support for meetings of the Board of Directors
• Maintain contract tracking system.
• Liaise with Membership and Events departments to facilitate contract completion, as needed.
• Collect inputs from IIF staff to maintain tracking of IIF survey projects.
• Conduct annual IIF staff outside board service survey and maintain collected data.
• Support compliance with NGO requirements for IIF China office and activities.
• Assist with privacy compliance program, including tracking data processing agreements, corresponding with relevant vendors.
• Prepare and distribute minutes for weekly all-staff meetings based on inputs from staff
• Draft general letters and emails
• Assist with speaking engagements, including speaker guidance and talking points.
• Provide assistance with FedEx and courier services.

Requirements

College degree in a related field with a strong academic record.

At least two years of professional experience in a related field.

Strong command of the English language and excellent written and oral communication skills.

Extensive experience with Microsoft Office, preferably including CoPilot, Excel and MS Forms.

Preferably, experience with SharePoint

Personal attributes such as a high degree of professionalism, strong attention to detail, organization, and the ability to communication and act with tact, judgment, and positive energy are also required.

The hours are flexible with requirements to work 4-5 days per week.

Work Environment

IIF is pleased to provide its staff with a hybrid work environment: staff members are currently required to work in the office Tuesdays through Thursdays but have the option of working remotely on Mondays and Fridays

Equal Opportunity Statement

IIF is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or any other characteristic protected by applicable laws. Past and present military service personnel are encouraged to apply.

Salary Range Disclaimer

Please note that the salary information is a general guideline only. IIF considers factors such as (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and business considerations when extending an offer. While base pay is an integral part of our total compensation package, we also place a strong emphasis on providing comprehensive benefits to recognize and support our employees’ contributions, alongside our performance-based bonus program.