Surgery Center Purchasing Specialist, FT40 in Memphis, Tennessee at CAMPBELL CLINIC PC
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Job Description
Note: This is a full-time position, working 40 hours per week.
POSITION SUMMARY
The Purchasing Specialist is detail-oriented and compliant with the oversight of the facility procurement. Responsible for sourcing supplies, surgical equipment, pharmaceuticals and repair services while adhering to regulations and budget constraints.
ESSENTIAL DUTIES/RESPONSIBILITIES:
- Coordinates procurement of all supplies, equipment, pharmaceuticals, and services necessary for the efficient operation of the facility.
- Identify, evaluate and source reputable vendors for supplies, surgical equipment, pharmaceuticals and repair services.
- Maximize the utilization of Group Purchasing Organization (GPO) or local purchasing contracts to secure optimal pricing and contract compliance.
- Ensures
- Ensures vendors and purchased medical goods strictly adhere to FDA, HIPAA, OSHA and infection control standards.
- Collaborates with clinical department heads and leadership to establish and maintain a master inventory system, forecasts supply demands, preventing critical stockouts of essential items.
- Meets with vendors to obtain product and pricing information.
- Reviews requests for equipment, supplies and other items to ensure that requisitions meet with the facility’s guidelines.
- Assures supplies and inventory are ordered in a timely manner and notify appropriate departments of backorders, allocation statuses, and shipping dates. Seeks alternative vendors as appropriate.
- Organizes receipts for ordered supplies, equipment, and services. Ensures timely and accurate distribution of materials to appropriate departments.
- Locates missing packages and packing slips. Contacts vendors when problems arise with shipments and assists with solutions as needed.
- Handles product and equipment returns for the facility.
- Reconciles and performs final review of all invoices, identifying discrepancies to ensure vendor adherence to negotiated prices and established terms and assures all credits have been issues and entered.
- Maintains good working relationship with vendors.
- Researches new products/services as requested and screens potential new vendors (gathers quotes, information and sets up appointments to meet).
- Ensures confidentiality of all prices and quotes from other vendors, departments and employees.
- Records price changes into system and notify appropriate individuals as necessary.
- Act as the primary point of contact for recalls, coordinates returns, and secures immediate, safe alternatives. Works with the department heads and Quality Assurance to ensure adherence to requirements of recalls.
- Verified all inbound supplies and equipment meet quality, sterility and expiration date requirements.
- Attends meetings and in-service opportunities.
- Participates in activities that improve the quality of overall ASC operations, including but not limited to identification of opportunities for cost reductions and efficiencies.
- Regular and predictable attendance.
- Ability to work in a cooperative manner with others.
- Performs other duties as assigned.
SUPERVISORY RESPONSIBILITIES: N/A
QUALIFICATIONS:
Education and/or Experience: High School graduate or General Education Degree (GED). 2 to 5 years of previous supply chain management in a medical setting, including understanding of medical supplies, pharmaceuticals, and equipment. Must have knowledge of commonly used concepts, practices, and procedures within the purchasing field. Proficiencies in medical-specific inventory software system and Excel. Excellent organizational skills and detail-oriented
Language Skills: Able to communicate effectively in the English language.
Mathematical Skills: Basic arithmetic skills are required.
Reasoning Ability: Identifies and resolves problems promptly.
Computer Skills: Must be computer literate. Basic computer skills and keyboard usage are required.
Certificates, Licenses: None.
Other Skills and Abilities: Able to listen and respond well to questions and feedback.
Campbell Clinic Benefit Summary:
Campbell Clinic offers a lucrative benefit package to support employees and their families.
- Medical / Dental / Vision Insurance
- HRA Option
- Flexible Spending Account
- Basic Life Insurance
- Voluntary Life Insurance Option
- Long-Term Disability
- Voluntary Short-Term Disability
- Accident Insurance
- Critical Illness Insurance
- 401(k) Plan Matching + Profit Sharing
- Employee Assistance Program
- Paid Time Off
- 8 Paid Holidays
ADA Disclaimer
In developing this job description care was taken to include all competencies needed to successfully perform in this position. However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis.
Equal Opportunity Employer/Veterans/Disabled