Field Staff Management Co-Op in Boston, Massachusetts at Massachusetts Bay Transportation Authority

The Field Staff Management Co-Op will support the Director and Managers of Field Staff in their day-to-day activities supporting the Field Staff team of Resident Engineers and Construction Inspectors. The co-op will be required to be highly responsive and able to prioritize departmental needs in the best interest of the MBTA.

We are looking to hire two (2) co-ops, who will work onsite (40 hours per week) for at least six (6) months, January - June. Although hours may vary depending on assignment, co-ops can expect to work 7:00am – 3:30pm Monday – Friday, eight (8 hours) per day with a 30-minute lunch break. Assignments are in-person at 10 Park Plaza, Boston or on a construction site with construction / project site visits throughout the week. This position is not eligible for overtime or holiday pay.

• Assist the Manager of Field Staff with the day-to-day management of 40+ Resident Engineers and 70+ Construction Inspectors.
• Track daily absences, FMLA, and PFML using an Excel tracker and Outlook calendar.
• Improve efficiency by automating repetitive and redundant tasks.
• Deliver innovative solutions to dynamic problems.
• Assist in tracking weekly and monthly report submissions from the Resident Engineers and Construction Inspectors.
• Monitor safety certificate completion for the entire team.
• Assist the Managers of Field Staff in preparing documentation for meetings and taking minutes.
• Participate in a weekly safety inspection "walk-downs."
• Submit support tickets on E-Builder (Project Management Information System) for the team as needed.
• Assist the Resident Engineers and Construction Inspectors on E-builder tasks.
• Track and manage team’s upcoming compliance deadlines.
• Maintain and streamline the Field Staff Management SharePoint sites.
• Lead Daily Transportation Construction Inspector (TCI) intern / co-op stand-up calls and report daily updates to the Manager of Field Staff.
• Create and deliver weekly presentations to the Manager of Field Staff.
• Work cross-functionally with other teams in the Capital Support department to coordinate efforts. The co-op will be working closely with the Construction Quality Assurance and Change Order Teams.
• Participate in team / staff meetings, organization events, fieldwork, project teams, or other duties as needed.
• Additional responsibilities may include focusing on one or more departments or locations. See applicable addendums or hiring manager for department or location specific functions.
• Provide internal and external customers with courteous and professional experience.

• Perform all other duties and projects that may be assigned.

* The statements contained in this job description are intended to describe the general nature and complexity of the work being performed by staff assigned to this job and do not represent an exhaustive list of all duties, tasks, and responsibilities required of staff assigned to this position. The physical demands and work environment characteristics described here-in are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions.

• Enrolled, for entire duration of employment, in an undergraduate / bachelor’s degree program of an accredited college / university with completion of at least one year (minimum of 27 semester credit hours) of college course work as part of one of the following degree programs:
  • Associate Degree: Engineering, engineering technology, construction technology, engineering science, surveying technology, drafting / CAD, or heavy equipment operations.
  • Bachelor’s Degree: Engineering, engineering technology, environmental sciences / technology, construction management, construction supervision, engineering management, construction engineering / technology, transportation planning, mathematics, physical science, architecture or architectural technology, construction technology, landscape architecture, surveying, physics, geology, or forestry.
• 0-2 years of experience, including internship / co-op experience.
• Above average proficiency in Microsoft Office (Word, Excel, PowerPoint) or database applications.
• Above average quantitative, organizational, and analytical skills.
• Above average ability to communicate effectively in English, both in written and oral forms.
• Highly organized, motivated, and have great attention-to-detail.
• Strong interest in public service, transit, or transportation and how it operates.
• Above average ability to work effectively in diverse, collaborative, fast-paced environments as well as independently.
• Ability to independently commute to assigned work locations in the Boston, MA metro area, as required by the role.
• Authorized to work in the United States (international students in CPT, STEM, or OPT programs through a university are eligible to apply). The MBTA does not provide visa sponsorship, such as H1-B status.

* The above statements are intended to describe the general nature and complexity of the work being performed by staff assigned to this job and do not represent an exhaustive list of all duties, tasks, and responsibilities required.

• One construction season (minimum of 3 months) of work experience in highway, bridge, or other civil engineering related construction inspection, as described here-in.