HR & Talent Specialist in Middletown, Connecticut at AI Engineers

The ideal candidate is a relationship-oriented recruiting professional who can independently manage multiple searches, develop creative sourcing strategies, build strong candidate pipelines, and partner effectively with hiring managers and leadership. In addition to recruiting, this position will support recruiting-related administration, pre-employment activities, and the transition from accepted offer to onboarding, while providing support for HR operational activities as needed.

AIE offers a competitive compensation and benefits package, including health benefits, 401(k) with company match, competitive PTO, company paid life/LTD/STD insurance, ESOP program, and opportunities for professional growth within an ENR500 firm.

Manage the full-cycle recruitment process for assigned professional, technical, and admin positions, from initial hiring discussions through candidate selection and offer acceptance.
Partner with hiring managers and senior leaders to understand staffing needs, define position requirements, establish recruiting strategies, and identify qualified candidate profiles.
Develop and maintain candidate pipelines through direct sourcing, networking, referrals, job boards, social media, industry associations, universities, and other relevant channels.
Identify and attract talent across multiple engineering disciplines, including bridge engineering, civil, structural, facilities, water and wastewater design, land surveying, and construction engineering and inspection.
Review resumes, conduct initial candidate screenings, assess qualifications, and coordinate candidate evaluations with hiring managers and technical teams.
Coordinate interviews and maintain timely, consistent communication with candidates and hiring managers throughout the recruitment process.
Collaborate with hiring managers on candidate selection, offer development, and compensation discussions; communicate offers and facilitate negotiations as appropriate.
Build and maintain relationships with candidates, industry professionals, universities, and other talent sources to support current and future hiring needs.

Recruiting Operations & Talent Programs
Administer and strengthen the employee referral program, including communicating opportunities, tracking referrals, monitoring participation, and coordinating referral-related processes.
Maintain accurate and timely applicant tracking system (ATS) records, requisition information, candidate activity, and recruiting documentation.
Develop and maintain recruiting reports and metrics, including requisition status, time-to-fill, source of hire, pipeline activity, and offer outcomes.
Monitor recruiting activity and provide regular updates to HR leadership, hiring managers, and senior leaders regarding open positions, candidate pipelines, recruiting progress, and challenges.
Coordinate college recruiting, career fairs, industry events, and other targeted talent acquisition initiatives.
Monitor industry hiring trends, talent availability, compensation benchmarks, and competitor activity to inform recruiting strategies.
Identify opportunities to improve recruiting processes, candidate experience, sourcing effectiveness, and hiring manager engagement.

Pre-Employment & Onboarding Coordination
Manage the transition from accepted offer to onboarding, ensuring a positive experience and timely communication with the onboarding team and all stakeholders.
Partner with HR operations to ensure new hires receive necessary information and complete required onboarding steps.
Provide onboarding backup and administrative support as needed to maintain a consistent and positive new-hire experience.

HR Operations & Department Support
Required recruiting administration including maintaining accurate employee and candidate records.
Serve as a backup resource for HR administrative and employee lifecycle activities, including onboarding coordination and other operational processes as assigned.
Collaborate with HR team members to support department initiatives, process improvements, employee communications, and organizational needs.
Ensure recruiting and related employment processes are conducted in accordance with applicable employment laws, equal employment opportunity requirements, and company policies.
Perform other related duties and special projects as needed.

Minimum of 4 years of recruiting or talent acquisition experience, preferably within the architecture, engineering, and construction (AEC) industry or other technical/STEM environments.
Bachelor's degree in Human Resources, Business, or a related field preferred, or equivalent relevant professional experience.
Experience managing full-cycle recruitment, including requisition creation, sourcing, screening, interviewing, candidate management, and offer coordination.
Ability to understand technical positions and evaluate candidate qualifications, with an interest and willingness to learn the engineering industry and the roles within it.
Experience using applicant tracking systems (ATS), recruiting platforms, social media, and other sourcing tools.

Familiarity with applicable employment and recruiting laws and regulations (preferably multi-state).

Exceptional interpersonal and communication skills, with the ability to establish relationships and effectively partner with hiring managers, candidates, colleagues, and leaders at all levels.
Strong organizational skills and attention to detail, with the ability to manage multiple open positions, effectively prioritize, and meet recruiting service standards.
Ability to work independently, exercise sound judgment, and take initiative in identifying solutions and improving processes.

Results-oriented, adaptable, and comfortable working in a fast-paced, growing organization.

This is an on-site position based at AI Engineers' corporate headquarters in Middletown, Connecticut. Occasional travel to branch offices, college campuses, career fairs, and industry events may be required.

$75,000 - $95,000

About AI Engineers, Inc.

AIE is a multi-disciplinary, ENR-500 company with 13 offices in the U.S and over 350 employees. We are an engineering consulting firm providing Bridge, Transportation, Construction Engineering, Water/Wastewater, Site/Civil, Building Systems, Design-Build, Survey/Mapping, and Technology services to public and private clients nationwide. Design, Analysis, Inspection & Evaluation are among the core expertise of the firm, earning us a national reputationforserving on major projects in over 20 states. AIE integrates advanced equipment and technology into our infrastructure engineering services, including drones,laser scanning, artificial intelligence, and point-cloud mapping. Armed with this tech, we are enabling our engineers to perform their work at the highest level.

AIE is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other protected characteristics protected by law. AIE fully endorses equal opportunity for all. EOE/M/F/D/VEV