Admin Asst at SUMARIA SYSTEMS LLC – Danvers, Massachusetts

About Company:

Sumaria Systems, LLC is a leading Information Technology (IT), Engineering, and Professional Services company headquartered in Peabody, MA with operations across the US. Since 1982, Sumaria has provided a wide variety of technical, engineering, professional and enterprise networking solutions to the U.S. Department of Defense (DoD) and other government agencies.

Sumaria has a strong commitment to quality and continuous improvement. We are CMMI-SVC Level 3, ISO 9001:2015, ISO/IEC 20000-1:2018 certified, and ISO/IEC 27001:2022 certified. Our Quality processes are audited and assessed on a regular basis by outside governing bodies. The result is repeatable, dependable management and technical processes that ensure all customer missions are successful.

Sumaria Systems offers competitive pay and benefits, including medical and dental, a 401(k) plan, tuition reimbursement, universal and holiday time off, vision, life insurance, FSA, short term and long-term disability. We are always looking for talented Information Technology (IT) and Program and Project Management staff. We invite you to check our current job openings.

Sumaria Systems, LLC, is an equal opportunity employer. Individuals with disabilities and protected veterans are encouraged to apply. If you need an accommodation to apply, please contact recruiting@sumaria.com or call 978-739-4200 x1124

Equal Opportunity Employer Site: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

2025 EOE Policy: Download Here

About the Role:

The Administrative Assistant plays a crucial role in ensuring the smooth and efficient operation of the office environment. This position is responsible for providing comprehensive administrative support to various departments, facilitating communication, and managing day-to-day office tasks. The ideal candidate will be adept at organizing schedules, handling correspondence, and maintaining accurate records to support business functions. By managing logistical details and assisting with project coordination, the Administrative Assistant helps to optimize workflow and enhance overall productivity. This role requires a proactive individual who can anticipate needs, solve problems independently, and contribute positively to the team dynamic.

Minimum Qualifications:

• High school diploma or equivalent.
• Proven experience as an administrative assistant or in a related administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills with the ability to multitask effectively.
• Excellent written and verbal communication skills.

Preferred Qualifications:

• Associate’s or Bachelor’s degree in Business Administration or a related field.
• Experience with office management software and tools such as Google Workspace or project management platforms.
• Familiarity with basic bookkeeping or accounting principles.
• Ability to handle confidential information with discretion.
• Prior experience supporting multiple departments or senior management.

Responsibilities:

• Manage and organize daily office operations including scheduling meetings, coordinating calendars, and arranging travel logistics.
• Prepare, edit, and distribute correspondence, reports, and presentations with a high level of accuracy and professionalism.
• Serve as the primary point of contact for internal and external communications, ensuring timely and effective information flow.
• Maintain and update filing systems, databases, and records to ensure data integrity and easy retrieval.
• Support team members with administrative tasks such as expense reporting, supply management, and event planning.

Skills:

The required skills such as proficiency in Microsoft Office and strong communication abilities are essential for managing daily correspondence, preparing documents, and coordinating schedules efficiently. Organizational skills enable the Administrative Assistant to maintain orderly records and prioritize tasks to meet deadlines consistently. Preferred skills like familiarity with project management tools and basic bookkeeping enhance the ability to support complex administrative functions and contribute to financial tracking. Effective multitasking and problem-solving skills are used daily to address unexpected challenges and ensure smooth office operations. Additionally, discretion and professionalism are critical when handling sensitive information and interacting with diverse stakeholders.