Records and Office Assistant - Temporary in Lynn, Massachusetts at Lynn Community Health Center

POSITION SUMMARY: The Temporary Records and Office Assistant will support the organization and digitization of employee records. This role involves sorting and organizing paper files, preparing documents for scanning, scanning and indexing records into an electronic system, and ensuring that all records are accurate, complete, and securely handled.

ESSENTIAL FUNCTIONS & KEY RESPONSIBILITIES:

• Sort, organize, and prepare employee paper files for scanning, including removing staples and clips and repairing damaged pages as needed.
• Scan documents accurately and completely using office scanners and document management software.
• Name, index, and upload scanned files according to established procedures.
• Review scanned images for quality and legibility and rescan when necessary.
• Maintain a log or tracking sheet of files processed, files pending, and any missing or incomplete records.
• Flag duplicate, misfiled, or missing documents for supervisor review.
• Retrieve, refile, and transport records between storage areas and the work area.
• Follow retention and destruction procedures for original documents only as directed by a supervisor.
• Maintain strict confidentiality of all employee and organizational information.
• Perform other related administrative duties as assigned.