Project Manager in Sacramento, California at Penhall Company

Penhall Company has been shaping the future of concrete services for over 65 years. As the nations leader in concrete cutting, coring, scanning, and demolition, and ranked 3rd in Demolition by ENR's 2023 Top Specialty Contractors, we deliver more than just expertisewe deliver results. With safety at the core of our operations and state-of-the-art technology in our hands, we ensure every project is executed with precision, efficiency, and care.

At Penhall Company, everything we do is built on our commitment to do the right thing for our customers, our employees, and our communities. Every single Penhall Company employee moves our company forward. If you are self-motivated and find a job well-done to be the ultimate reward, you'll fit right in!

We offer a comprehensive benefits package which includes medical, dental, vision, and life/AD&D/LTD insurance; paid sick leave, paid vacation, a 401(k)-retirement savings plan with contribution; Employee Assistance Program and a culture that values opportunity for growth, development, and internal promotion.

Apply today to be considered for this open position-interviewing now!

Job Summary:

The Project Coordinator supports project managers with scheduling, documentation, communication, and day-to-day coordination on construction and demolition projects. This role works closely with internal teams and vendors to help keep projects organized, compliant, and on track while developing foundational project management skills.

Duties and Responsibilities:

• Interface daily with Project Managers to receive, review, and process invoices.
• Submit complete and accurate invoices to the Corporate AP Department for processing.
• Prepare and submit billings through third-party platforms, including GC Pay, Textura, Procore, and other owner portals.
• Compile backup documentation for billings, including field reports, timecards, extra work tickets, and daily logs.
• Assist with applications for payment and support monthly billing cycles.
• Facilitate and schedule meetings, prepare agendas, and distribute meeting notes.
• Provide status updates and relay critical information on behalf of the Project Manager.
• Maintain accurate and up-to-date records of contracts, permits, RFIs, change orders, and drawings.
• Track and archive all revisions and approvals for project documentation.
• Assist in assembling the Schedule of Values (SOV) per specifications and track updates throughout the project.
• Support preparation of monthly Work-in-Progress (WIP) reports, including percent complete, outstanding invoices, and retainage status.
• Order project materials and supplies as directed, verify receipt, and support timely delivery.
• Schedule equipment, coordinate vendor setups, and assist with mobilization logistics (travel and lodging as required).
• Collect and file daily safety documentation, participate in site walkthroughs as assigned, and support compliance reporting.
• Report and assist with follow-up on safety or quality observations identified by the project team.

Required Skills and Abilities:

• Construction industry experience required; exposure to heavy civil, demolition, concrete, or industrial services preferred.
• Experience with ERP systems; Viewpoint Vista strongly preferred.
• Familiarity with billing platforms such as GC Pay, Textura, Procore, or similar systems preferred.
• Basic understanding of accounts payable (AP), accounts receivable (AR), payroll processes, and contract compliance.
• Knowledge of certified payroll and union requirements is a plus.
• Strong written and verbal communication skills.
• Strong organizational skills with high attention to detail.
• Ability to handle confidential information with professionalism and discretion.
• Proficiency with Microsoft Office (Excel, Outlook, Word) and digital workflows.

Essential Core Competencies:

• Project Planning & Coordination: Supports project schedules, timelines, and task tracking while assisting with resource coordination under the direction of the project team.
• Client & Team Communication: Communicates professionally with internal teams, field personnel, and external partners to relay information, follow up on action items, and support positive working relationships.
• Budget & Cost Awareness: Assists with tracking project costs, invoices, and billing documentation while developing an understanding of budget controls and financial processes.
• Project Documentation & Contract Support: Maintains organized project files, tracks RFIs, change orders, permits, and drawings, and supports accurate documentation and compliance requirements.
• Safety & Compliance Support: Supports jobsite safety initiatives by collecting safety documentation, reporting observations, and assisting with compliance to company policies and OSHA standards.

Education and Experience:

• High school diploma with relevant experience or a Bachelors degree in engineering, construction, business, or a related field.
• Demonstrates exceptional oral and written communication competencies.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Ability to walk job sites when necessary.
• May be required to travel to job sites and other locations.

Legal Disclaimer:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential

functions of the job.

Penhall Company is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, compensation inquiries, discussions or disclosures, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. (41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a))

This job description is intended to describe the general nature and level of work being performed by employees in this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications required. Penhall Company reserves the right to modify, add, or remove duties and to assign other responsibilities as necessary.

AI-Assisted Hiring and Automated Decision Tool Disclosure

The Company may use Artificial Intelligence (AI), machine learning technologies, and/or automated decision-making tools to assist in certain aspects of the recruitment and hiring process, including reviewing applications, resumes, assessments, and candidate qualifications. These tools are used to support the evaluation process and are not used as the sole basis for employment decisions.

All employment decisions are ultimately made by qualified Company representatives. The Company maintains human oversight of hiring decisions and does not permit automated systems to make final employment determinations independently.

The Company is committed to equal employment opportunity and to complying with all applicable federal, state, and local employment, privacy, and anti-discrimination laws. The Company does not intentionally use AI systems in a manner that unlawfully discriminates against applicants or employees based on any protected characteristic under applicable law.

Applicants may request reasonable accommodations, alternative evaluation methods, or additional information regarding the Companys use of automated tools by contacting Human Resources.

Where required by applicable law, the Company may provide additional notices regarding the use of automated decision-making tools, data practices, retention periods, or bias audit information.